Executive Assistant

UniversalAGI

4d•Onsite

About The Position

UniversalAGI is seeking an Executive Assistant to partner directly with its Founder & CEO in San Francisco. The role serves as a central point of leverage for the CEO, managing a constantly changing calendar and a high-volume inbox while anticipating needs and ensuring time-sensitive matters receive prompt attention. The assistant will handle complex domestic and international travel, meeting preparation and follow-up, recurring administrative processes, confidential information, and coordination with internal and external stakeholders. The position also involves building systems, trackers, and standard operating procedures to help the executive function scale; representing the CEO’s priorities and voice; and planning team events, offsites, partner dinners, conferences, and other external events. The role requires onsite work five days a week, availability beyond standard business hours when needed, and travel as needed. UniversalAGI is a San Francisco team of 25 researchers and engineers building foundation models for engineering simulation. The company describes its culture as intense, fast-moving, and in-person, with an emphasis on ownership, responsiveness, collaboration, and adapting to changing priorities.

Requirements

At least 3 years of experience supporting a Founder, CEO, or other C-suite executive; ideally at a fast-growing startup.
Exceptional attention to detail and a strong commitment to error-free work.
Demonstrated responsiveness, including same-day and often same-minute turnaround on email and messages.
Comfort with being reachable outside standard business hours when needed.
Ability to learn quickly and retain instructions after being told once.
Strong organizational skills and systems for tracking competing priorities.
Positive attitude and willingness to handle tasks of any size, along with drive and initiative.
Excellent written and verbal communication skills.
Full proficiency with standard productivity tools, including Google Workspace, Slack, calendar tools, and travel platforms, and ability to learn new tools quickly.
Based in or willing to relocate to San Francisco and able to work onsite five days a week.

Nice To Haves

Experience supporting multiple senior executives or scaling an executive support function as a leadership team grows.
Experience at an early-stage Series A or Series B startup with rapidly shifting priorities and ambiguous scope.
Experience handling highly sensitive confidential information.
Familiarity with AI tools and using them to improve personal efficiency.
Project management experience, including building and maintaining SOPs or operating systems for an executive or team.

Responsibilities

Own the Founder & CEO’s calendar, proactively resolving conflicts and protecting time for important priorities.
Monitor and triage the CEO’s inbox and messages, responding to time-sensitive items promptly.
Remain reachable and responsive outside standard business hours when business needs require it.
Coordinate domestic and international travel, including short-notice travel.
Prepare agendas and briefing materials for meetings and manage follow-ups.
Manage recurring administrative processes, including expenses, vendor coordination, and document organization.
Handle confidential information with discretion.
Execute directions accurately and proactively flag ambiguity.
Develop systems, trackers, and standard operating procedures to help the executive function scale.
Represent the CEO’s priorities and voice when coordinating with team members and external partners.
Help plan and execute team events, offsites, and culture activities.
Help plan and execute external events, including partner dinners and conferences.
Travel as needed.

Benefits

Competitive compensation and equity.
Company-paid health, dental, and vision benefits.
401(k) plan.
Flexible vacation.
Team-building and fun activities.
AI tools stipend.
Monthly commute stipend.
Monthly wellness or fitness stipend.
Daily office lunch and dinner covered by the company.
Direct daily partnership with the Founder & CEO.
Ownership over executive-function systems and processes, with room to grow the role’s scope.
Access to investors and advisors in the AI space.