Executive Assistant to Vice President

Northrop Grumman•Baltimore, MD

1d•$75,500 - $125,900•Onsite

About The Position

Northrop Grumman Mission Systems is seeking an Executive Assistant to support the Airborne Multifunction Sensors (AMS) Vice President of Manufacturing and Vice President of Business Management in Baltimore, Maryland. This on-site role is central to day-to-day operations and involves handling highly confidential and critical matters, preparing information and presentations for internal and external executive discussions, planning and supporting meetings, managing executive calendars and travel, and providing administrative support to other leadership team members. The position requires experience supporting senior executives and interacting with customers, vendors, and visitors. The successful candidate will be collaborative, adaptable, organized, and comfortable taking on unfamiliar tasks and technologies. They will use sound judgment and discretion when handling sensitive information, work with minimal supervision, manage competing priorities, and provide reliable follow-through. The role is on-site in Baltimore and eligible for a 9/80 work schedule; occasional nonstandard hours and overtime may be required. Travel is 10% of the time.

Requirements

High school diploma or GED and eight or more years of relevant administrative experience.
Experience organizing, maintaining, and deconflicting schedules, meetings, and travel arrangements for senior executives in large organizations.
Experience with Microsoft Office applications, including Word, Excel, Access, PowerPoint, Teams, and OneDrive, and related software.
Experience with travel and expense reporting systems and other enterprise systems, such as Concur, ITRIP, I-Buy, or SAP.
Experience participating in and hosting in-person and remote teleconference meetings using tools such as Zoom or Microsoft Teams.
Project management experience.
Experience managing complex and overlapping priorities effectively.
Ability to use Microsoft Office and other productivity software, work with minimal supervision, exercise good judgment, adapt, prioritize competing tasks and deadlines, manage schedule conflicts, and follow through.
Demonstrated business acumen and analytical skills.
High integrity and interpersonal skills for handling sensitive and confidential situations.
Ability to interact successfully with people at all levels of an organization.
Strong attention to detail in composing, typing, and proofreading materials, setting priorities, and meeting deadlines.
Ability to collaborate across functional boundaries and ensure deadlines are met.
Ability to work overtime as needed and occasionally work nonstandard hours.

Nice To Haves

Associate’s or bachelor’s degree and/or professional certification related to an administrative discipline or business administration.
Experience using, editing, and maintaining file-storage sites and collaborative webpages such as SharePoint.

Responsibilities

Act as the point of contact between executives and internal and external clients.
Monitor and coordinate Outlook resource mailboxes, distribution lists, calendars, and conference room calendars.
Review, deconflict, adjust, and maintain multiple executive calendars.
Maintain weekly, monthly, and quarterly site, meeting, and event calendars.
Assist with capital funding and project support.
Review presentations, reports, and documents for grammar, formatting, and quality.
Review and support deliverables for special projects.
Record and archive meeting minutes as needed; take and transcribe dictation and accurately enter data when required.
Prepare and submit expense reports for reimbursement.
Place requests and coordinate catering, facilities, and IT support orders.
Research and maintain current knowledge of company policies and procedures related to timekeeping, expenses, travel, and compliance.
Gather, compile, and report information relevant to supervisors’ assignments.
Coordinate facility improvements, including workspace and lab areas and restricted areas.
Coordinate outside vendor improvements related to process efficiencies, including project management activities.
Order office supplies and perform general clerical duties, including photocopying, scanning, answering phones, and scheduling internal and external meetings.
Maintain discretion and confidentiality.
Perform additional duties as assigned.

Benefits

Health plan and health insurance coverage
Savings plan
Paid time off for vacation and/or personal business
Company-paid holidays
Education assistance
Training and development
Life insurance
Disability insurance
9/80 work schedule where available
Potential eligibility for overtime, shift differential, and discretionary bonus depending on position