Executive Assistant

HarbourVest Partners • Boston, MA

10d • $100,000 - $110,000 • Hybrid

About The Position

HarbourVest is seeking a motivated Executive Assistant to support its Infrastructure and Real Assets Investment Team with a broad range of administrative tasks. The role coordinates team activity, records deal and client updates, supports team operations, and contributes to ad hoc projects as needed. The position follows a hybrid work arrangement, with 18 remote workdays per quarter available at the employee’s discretion subject to manager approval. The role is non-exempt and eligible for overtime.

Requirements

• 5–8 years of administrative support experience.
• Ability to communicate efficiently with all levels of management, both internally and externally.
• Excellent organization and time management skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with Salesforce and ability to learn internal systems.
• Excellent written and verbal communication.
• Attention to detail and commitment to excellence.
• Ability to work as a team player and balance and prioritize multiple responsibilities.

Nice To Haves

• Financial Services experience is preferred.
• Equivalent experience in place of an advanced degree.

Responsibilities

• Support team operations, including meeting planning and document coordination.
• Log client updates, fund-related activity, and communications in Salesforce.
• Track new deals, GP engagement, and meetings in Deal Cloud.
• Prepare monthly expense reimbursement reports.
• Coordinate travel arrangements and keep calendars up to date.
• Coordinate team activity and record regular deal and client updates.
• Contribute to ad hoc projects and other responsibilities as required.

Benefits

• Discretionary annual bonus based on individual and overall firm performance.
• Retirement contributions.
• Health insurance.
• Income protection.
• Paid time off and leave benefits.
• Well-being programs.
• Potential participation in long-term reward programs, typically for more senior-level roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed