The Executive Assistant to the Chief Revenue Officer

Condé Nast Germany•New York, NY

23h•$100,000 - $145,000

About The Position

The Executive Assistant to the Chief Revenue Officer (CRO) provides confidential clerical, administrative, and project-based support to the CRO’s office. The role involves coordinating schedules and travel, arranging meetings and events, handling information requests, preparing reports and correspondence, and liaising with senior contacts, executive leadership team members, and Board members. It requires diplomacy and discretion when handling confidential and time-sensitive information, as well as accurate, timely, and high-quality communication by phone and email. The position supports the CRO and her team by balancing a high volume of internal and external meeting requests, prioritizing competing commitments, and proactively anticipating needs. The Executive Assistant may make decisions on the CRO’s behalf, manage changing calendar commitments, coordinate global travel, craft team communications, turn written documents and notes into presentations and other materials, and plan team events within established budget requirements. The role also works with colleagues across time zones and provides guidance to other assistants supporting the CRO organization.

Requirements

Excellent organizational skills.
Ability to manage multiple tasks and priorities.
Motivation to learn and grow, with a growth mindset.
Intellectual curiosity and a desire to learn the business to provide thoughtful team support.
At least 10 years of administrative or office experience supporting a C-suite executive.
At least 15 years of administrative experience.
College degree required.
Experience with international travel required.
Strong computer skills.
Strong writing and verbal communication skills.
Ability to multitask in a fast-paced environment with attention to detail.

Nice To Haves

Proficiency with Google Suite products, including Gmail, Docs, and Sheets, is strongly preferred.

Responsibilities

Handle office tasks, including generating reports and presentations, preparing for meetings, and reordering supplies.
Provide real-time scheduling support, proactively manage the CRO’s calendar, book appointments, and prevent conflicts.
Arrange domestic and international travel, including flights, cars, hotels, and restaurant reservations, and ensure a seamless travel experience.
Book meeting rooms and venues for CRO meetings, offsites, and presentations.
Screen phone calls and route callers to the appropriate party.
Transcribe meeting minutes, create presentations, and conduct research.
Gather stakeholder input and prepare materials for the CRO’s one-on-one meetings with ELT members, GED/EICs, and MDs.
Ensure the CRO has access to or copies of materials to be reviewed and discussed in meetings.
Greet and assist visitors and maintain professional communication by phone and email.
Anticipate others’ needs to help ensure a seamless and positive experience.
Represent the office of the CRO.
Work with a global team across different time zones.
Manage schedules and handle phone calls.
Process expenses, plan and coordinate meetings, and organize onsite and offsite team social activities.
Mentor and provide leadership and guidance to assistants supporting the CRO organization.
Craft team communications and translate written documents and notes into presentations and other documents.
Plan team events within budget requirements established by the CRO and her Finance lead.