Executive Assistant
About The Position
Toyota Connected North America is seeking an experienced Executive Assistant to primarily support 2–3 Director-level leaders and provide administrative and workplace support to the broader team as needed. This hands-on role calls for someone who can quickly step into a dynamic environment, work independently with minimal training, anticipate needs, and provide professional, proactive support. Flexibility and a collaborative, team-first mindset are important. The position is based onsite in Plano, Texas. Toyota Connected encourages employees to live within a reasonable commuting distance of their assigned onsite work location. The role is a six-month contract with potential for extension and a stated start date of January 2027. Toyota Connected does not currently offer employment-based visa or other work authorization sponsorship for this position. Toyota Connected was established in 2016 to bring big data and cloud intelligence to the mobility experience, creating technologies intended to make driving a Toyota or Lexus more personal, intuitive, and safe. The company describes its commitment to Mobility for All and to a diverse, inclusive, and accessible workplace.
Requirements
- At least 5 years of experience as an Executive Assistant or Senior Administrative Support professional.
- Recent experience supporting multiple Director-level or senior leaders simultaneously.
- Strong hands-on experience with Microsoft Outlook calendar management and Microsoft 365.
- Comfort using collaboration tools such as Slack, Microsoft Teams, or similar.
- Excellent written and verbal communication skills.
- Energetic, positive, collaborative disposition and a strong customer-focused mindset.
- Ability to remain friendly and approachable while maintaining professionalism.
- Willingness and proven ability to learn new tools, systems, and processes.
- Exceptional planning, prioritization, and time management skills.
- Proven ability to multitask and manage competing priorities effectively.
- Ability to maintain confidentiality and professionalism.
- Willingness to support reception and general office administration when needed.
Responsibilities
- Provide day-to-day administrative support for 2–3 Director-level leaders.
- Manage multiple Outlook calendars, including scheduling, resolving conflicts, and prioritizing meetings.
- Coordinate internal and external meetings, conference rooms, meeting logistics, and materials.
- Coordinate domestic and occasional international travel and prepare detailed itineraries as needed.
- Process expense reports and support other administrative processes.
- Communicate professionally with executives, employees, visitors, and external stakeholders.
- Anticipate executive needs, research solutions, and resolve routine issues independently before escalating.
- Maintain confidentiality and exercise sound judgment when handling sensitive information.
- Partner with other Executive Assistants and Workplace/Office Administration team members to ensure consistent coverage.
- Provide backup reception support when needed, including greeting visitors, assisting with meeting rooms, answering general inquiries, and supporting onsite activities.
- Assist with catering, meetings, events, office administration, and other Workplace Experience needs as required.
- Support the broader team outside traditional Executive Assistant responsibilities when business needs arise.
Benefits
- Free catered lunches when working onsite.
- Two fully stocked Nespresso bars with coffee and tea.
- Free covered garage parking.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
