Executive Assistant - CG

Somewhere

1d • Remote

About The Position

We are seeking a highly reliable, self-starting Executive Assistant to support two founders across an established software company and a new AI product launch. This role exists to offload operational execution, allowing founders to focus on strategy, product, and growth. The right candidate is not task-dependent or reactive — they anticipate needs, build systems, and close loops without supervision. The ideal candidate is a proactive self-starter who executes reliably with minimal supervision, anticipates needs, and builds systems to ensure nothing falls through the cracks. If you require heavy direction, frequent reminders, or step-by-step management, this role will not be a fit.

Requirements

• Prior experience supporting founders or senior executives
• Strong professional English with the ability to adjust tone for investors, vendors, and customers
• Demonstrated ability to manage tasks independently and close loops without supervision
• Experience in startup or fast-paced environments preferred
• Strong proficiency with modern productivity and collaboration tools
• Comfort using AI tools/LLMs to enhance workflow efficiency

Nice To Haves

• Reliability & Follow-Through: Consistently tracks and completes tasks without reminders
• Attention to Detail: Strong self-review habits; catches errors before materials are shared
• Judgment & Initiative: Knows when to act independently versus escalate
• Organizational Skills: Builds systems rather than relying on memory
• Proactive Problem-Solving: Identifies missing information and resolves issues independently
• Basic Numeracy: Comfortable managing time zones and spotting inconsistencies

Responsibilities

• Manage complex calendars, scheduling, and time zone coordination
• Coordinate internal and external meetings
• Draft, edit, and manage professional communications
• Prepare agendas, take meeting notes, and distribute follow-ups
• Track action items and ensure timely completion
• Arrange travel and logistics as needed
• Build and maintain systems to track tasks and workflows
• Develop and document SOPs proactively
• Ensure accurate follow-through on deliverables
• Identify and escalate potential issues before they become problems
• Manage investor (VC) outreach and scheduling
• Track investor pipeline and follow-ups
• Support product launch coordination
• Assist with onboarding early design customers
• Support ongoing operational and administrative needs
• Manage routine communications and coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed