Executive Assistant

MemryX Inc. • Ann Arbor, MI

10d • Onsite

About The Position

MemryX is looking for an Administrative / Executive Assistant to provide high-level administrative and operational support to the CEO while helping maintain efficient day-to-day office operations at our Ann Arbor headquarters. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced startup environment, anticipates needs before they arise, and enjoys balancing executive support with broader office coordination responsibilities. This is a fully onsite role based in Ann Arbor, Michigan.

Requirements

• 5+ years of experience supporting senior executives, C-suite leaders, or executive teams in an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting fast-paced environments, preferably within a startup, technology, semiconductor, or high-growth company
• Strong experience managing complex calendars, travel coordination, meeting logistics, and executive priorities
• Excellent organizational skills with exceptional attention to detail and ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills with a high level of professionalism
• Ability to handle confidential and sensitive information with discretion and sound judgment
• Demonstrated ability to work independently, anticipate needs, and solve problems proactively
• High level of proficiency with Microsoft Office, Google Workspace, calendar management tools, expense systems, and video conferencing platforms
• Strong interpersonal skills and ability to interact effectively with executives, employees, external partners, customers, and investors
• Must be able to work onsite at MemryX’s Ann Arbor, Michigan office

Nice To Haves

• Prior experience supporting a CEO or executive leadership team at a startup or high-growth technology company
• Experience supporting semiconductor, AI, hardware, or engineering-focused organizations
• Familiarity with travel planning for international executives and complex itineraries
• Experience coordinating board meetings, investor meetings, or executive leadership events
• Experience with office operations, vendor coordination, and workplace management
• Strong project coordination skills and comfort working in a rapidly evolving environment
• A highly resourceful, adaptable mindset with a willingness to take initiative and wear multiple hats

Responsibilities

• Provide dedicated executive support to the CEO, including complex calendar management, meeting coordination, and prioritization of competing demands
• Manage scheduling on behalf of the CEO, including internal meetings, external partner meetings, investor discussions, and customer engagements
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, itineraries, visas (as needed), and travel logistics
• Prepare and reconcile expense reports and ensure timely submission and tracking of reimbursements
• Serve as a gatekeeper for the CEO’s time by managing meeting requests, prioritizing communications, and ensuring alignment with business priorities
• Coordinate executive meetings, leadership team meetings, board-related logistics, and company events as needed, including agendas, meeting materials, and follow-up action items
• Support preparation of presentations, reports, correspondence, and other business materials
• Assist with confidential and sensitive information while maintaining a high degree of discretion and professionalism
• Manage day-to-day office operations for the Ann Arbor headquarters, helping ensure the office runs efficiently and professionally
• Coordinate office vendors, supplies, deliveries, facilities-related needs, and workplace organization
• Support onsite employee and visitor experience, including welcoming guests and coordinating meeting logistics
• Partner cross-functionally with internal teams including HR, Finance, Operations, and Leadership to support administrative initiatives
• Help organize company events, leadership offsites, employee meetings, and special projects
• Anticipate executive and office needs proactively, identifying opportunities to improve efficiency and streamline processes
• Provide additional administrative support and special project coordination as assigned

Benefits

• Comprehensive medical, dental, and vision coverage. MemryX covers 100% of the employee premium!
• Matching 401(k).
• Equity incentive packages.
• Company-paid life insurance coverage for all employees.
• Unlimited paid time off.
• Generous paid parental leave.
• Growth and learning opportunities, including tuition reimbursement and professional development support.
• Potential for advancement in a growing organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed