Executive Assistant

NRG•VIRTUAL, TX

17d

About The Position

The Executive Assistant provides high-level administrative and operational support to the VP of Market Development, Central & West Region. The role manages priorities, coordinates complex schedules and meetings, prepares materials, and ensures effective follow-through across key activities and stakeholders. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced environment with competing priorities. This person serves as a trusted partner to the VP, creating structure, anticipating needs, and helping day-to-day activities run efficiently.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
8+ years of executive administrative or related professional experience.
Experience supporting senior leaders in a complex, fast-paced organization.
Strong proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams.
Demonstrated experience managing multiple priorities and coordinating across stakeholders.
Exceptional organizational and time-management skills.
Strong judgment and ability to anticipate executive needs.
Ability to manage competing priorities with a high degree of independence.
Strong written and verbal communication skills.
High attention to detail and consistent follow-through.
Strong interpersonal and stakeholder-management skills.
Ability to operate effectively in a fast-paced and evolving environment.
Sound judgment, discretion, and professionalism when handling confidential or sensitive information.

Nice To Haves

Experience supporting VP-level or senior executives.
Experience working within a large, matrixed organization.
Experience coordinating complex calendars, executive travel, meetings, and events.
Experience preparing executive-level presentations, reports, and meeting materials.
Familiarity with the energy industry or other complex business environments.

Responsibilities

Manage a complex calendar, including scheduling, prioritization, and coordination of meetings and commitments.
Anticipate scheduling conflicts and proactively adjust priorities as needed.
Coordinate travel arrangements, itineraries, and related logistics.
Prepare meeting agendas, briefing materials, presentations, and other supporting documents.
Track key decisions, commitments, and action items to ensure timely follow-through.
Manage and prioritize incoming requests, communications, and other demands on the VP’s time.
Handle sensitive and confidential information with discretion and professionalism.
Coordinate internal and external meetings involving senior leaders and key stakeholders.
Gather and consolidate materials and information to prepare the VP for key discussions.
Communicate with internal and external stakeholders on behalf of the VP as appropriate.
Serve as a central point of coordination across teams to maintain alignment on priorities, meetings, and deliverables.
Build working relationships across the organization to facilitate effective communication and coordination.
Maintain organizational tools, trackers, files, and other documentation for the VP and broader team.
Assist with expense reporting, purchasing, budget tracking, and other administrative processes as needed.
Support planning and coordination of team meetings, leadership sessions, events, and other business activities.
Identify opportunities to improve administrative processes and overall efficiency.
Provide support for special projects and other business priorities as needed.