Executive Assistant to Executive Committee Member

Arrow Electronics•Denver, CO

9d•$41 - $50•Onsite

About The Position

This position provides high-level administrative, technical, and project support to an Executive Committee member with senior-most accountability for a major global function. In addition to traditional executive support, the role uses technology and AI tools for research, drafting, and analysis; develops and refines executive-quality presentations; and coordinates strategic projects and initiatives across the function and with enterprise partners. The successful candidate is comfortable handling confidential information, balancing administrative execution with substantive project work, and learning new tools quickly. The role supports executive time management, communication, document and file organization, technology and AI enablement, presentation and document production, project coordination, travel and events, and onsite office operations. It is fully in-office Monday through Friday at the Arrow Panorama Building in Denver, Colorado.

Requirements

Proven experience as an executive assistant supporting senior leadership in an onsite setting.
Advanced proficiency with Microsoft 365, including PowerPoint at a design and storytelling level and Excel for tracking and analysis.
Hands-on experience using AI assistants in daily work, with the judgment to verify output and recognize when AI is not appropriate.
Experience coordinating projects or programs and holding cross-functional owners to deadlines without formal authority.
Exceptional written communication, editing, and proofreading skills, with high standards for accuracy and presentation quality and strong emotional intelligence.
Sound judgment, discretion, and a consistent record of handling highly confidential information.
Curiosity and a bias toward improving recurring work.

Responsibilities

Independently organize and prioritize the executive’s and the role’s workload, anticipate needs, and meet deadlines.
Coordinate calendars, meetings, appointments, and events; protect focus time, resolve scheduling conflicts, and align the executive’s time with strategic priorities.
Handle calls, emails, mail, and correspondence on the executive’s behalf; draft, edit, and proofread documents, emails, and presentations, and respond to inquiries accurately and promptly.
Serve as a discreet liaison between the executive and internal and external stakeholders, including executive peers, client partners, and team members.
Maintain digital and physical files with efficient retrieval, version control, and confidentiality.
Use Microsoft 365 tools and shared workspaces, manage permissions and document collaboration, and serve as a practical resource to the team.
Use AI assistants to summarize meetings and documents, draft correspondence, conduct first-pass company and market research, and prepare briefing materials; validate outputs and use sound judgment about appropriate AI use.
Build and maintain lightweight automations and workflows, including reports, meeting preparation packets, distribution lists, task reminders, and templates.
Create and maintain trackers and dashboards, perform basic data analysis, check figures, and produce clear summaries and visuals.
Adopt new tools quickly, follow company data-handling and information-security policies, and share productivity practices with the leadership team.
Build, restructure, and polish executive-level presentations for board, executive committee, customer, supplier, and town hall audiences, including improving narrative flow and messaging.
Apply corporate brand and template standards to presentations and documents.
Create charts, tables, timelines, and simple diagrams from source data and improve supplied visuals while preserving data accuracy.
Consolidate contributions into coherent documents and presentations, follow up on missing materials, and manage version control through delivery.
Coordinate strategic projects and initiatives by maintaining plans and milestone trackers, monitoring deliverables and due dates, following up with owners, and escalating slippage.
Run the function’s operating rhythm, including staff meetings, quarterly business reviews, planning cycles, and leadership offsites; prepare agendas, pre-reads, minutes, decisions, and action tracking.
Conduct research, gather and organize data, and prepare reports and presentations to support decisions on active initiatives.
Coordinate with the executive’s direct reports and their assistants to align schedules, deadlines, and cross-functional deliverables.
Arrange travel, including flights, accommodations, transportation, and itineraries; manage expense reports and reimbursements, receipts, currency conversion, and expense tracking.
Coordinate meetings, conferences, and events, including venues, logistics, printed materials, agendas, minutes, catering, and escorting guests through secure areas.
Provide general administrative support, including managing office supplies, ordering and testing equipment, processing invoices, maintaining office systems, and coordinating onsite matters with facilities and security teams.