Executive Assistant to Executive Committee Member

Arrow•Denver, CO

7d•Onsite

About The Position

Provides high-level administrative, technical, and project support to an Executive Committee member with senior-most accountability for a major global function. In addition to traditional executive support, the role applies technology and AI tools to research, drafting, and analysis; produces and refines executive-quality presentations; and coordinates strategic projects and initiatives across the function and with enterprise partners. The successful candidate handles confidential information with discretion, moves comfortably between administrative execution and substantive project work, and learns new tools quickly. The role is fully in office Monday through Friday at Arrow’s Panorama Arrow Building in Denver, Colorado. The listed annual hiring range is $41.31–$50.49 per hour; actual compensation may vary based on location, work experience, education, and skill level.

Requirements

Proven experience as an executive assistant supporting senior leadership in an onsite setting.
Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive.
PowerPoint proficiency at a design and storytelling level and Excel proficiency for tracking and analysis.
Hands-on experience using AI assistants in daily work, with the judgment to verify output and recognize when AI is not appropriate.
Experience coordinating projects or programs and holding cross-functional owners to deadlines without formal authority.
Exceptional written communication, editing, and proofreading skills, with a high standard for accuracy and presentation quality.
Emotional intelligence, sound judgment, discretion, and a consistent record of handling highly confidential information.
Curiosity and a bias toward improving recurring work.

Responsibilities

Independently organize and prioritize the executive’s and own workload, anticipate needs, meet deadlines, and protect the executive’s focus time.
Coordinate and manage calendars, meetings, appointments, and events, resolving scheduling conflicts and aligning time with strategic priorities.
Handle calls, emails, physical mail, and correspondence on behalf of the executive; draft, edit, and proofread documents, emails, and presentations and respond to inquiries accurately and promptly.
Serve as a liaison between the executive and internal and external stakeholders, maintaining positive, professional, and discreet relationships.
Maintain digital and physical files with efficient retrieval, version control, and confidentiality.
Use Microsoft 365 and AI assistants to support collaboration, research, meeting and document summaries, correspondence, and briefing materials; verify AI-assisted output and use sound judgment about appropriate AI use.
Build and maintain lightweight automations and workflows, including reports, meeting preparation packets, distribution lists, reminders, and templates.
Build and maintain trackers and dashboards, perform basic data analysis, validate figures, and communicate data through clear summaries and visuals.
Create, restructure, and polish executive-level presentations and documents; improve narrative flow and messaging, apply corporate standards, and create or refine charts, tables, timelines, and diagrams while preserving data accuracy.
Consolidate contributions into coherent documents and presentations, follow up on missing material, and manage versions through final delivery.
Coordinate strategic projects and initiatives by maintaining plans and milestone trackers, monitoring deliverables and deadlines, following up with owners, and escalating delays.
Coordinate the function’s operating rhythm, including staff meetings, quarterly business reviews, planning cycles, and leadership offsites; prepare agendas and pre-reads, record minutes and decisions, and track action items through closure.
Conduct research, organize data, and prepare reports and presentations to support decisions on active initiatives.
Coordinate schedules, deadlines, and deliverables across the executive’s direct reports and their assistants.
Arrange business travel, including flights, accommodations, transportation, and itineraries; manage expense reports, reimbursements, receipts, currency conversions, and expense tracking.
Coordinate meetings, conferences, and events, including venues, logistics, printed materials, agendas, minutes, catering, and escorting guests through secure areas.
Provide general administrative support, including office supplies, equipment ordering and testing, invoice processing, and office systems; collaborate with facilities and security teams on onsite matters.
Follow company data-handling and information-security policies and share productivity practices with the executive’s leadership team.