Executive Assistant

RSM•Orlando, FL

8d•Hybrid

About The Position

The Executive Assistant provides skilled, efficient support to select RSM leaders and may serve as a navigator to other RSM owners. Under supervision, the role supports ongoing administrative activities, including scheduling calls and meetings, arranging travel, and processing expense reimbursements. The Executive Assistant may proofread communications, compile reports, work on special projects, and fulfill administrative requests through the ESS request site. The position requires professionalism, confidentiality, and a sense of urgency. The role maintains calendars, coordinates travel and meeting logistics, prepares expense reports, handles confidential correspondence, and supports projects and events. It also involves proofreading and assembling professional materials, compiling data and documentation with guidance, serving as a go-to resource, and liaising with ESS, internal departments, and external contacts as appropriate. The position begins with five days per week in the office for the first 90 days. After that, a hybrid schedule with at least three days in the office may be arranged and confirmed in writing with the Performance Advisor.

Requirements

Associate degree or at least 2 years of experience in a related field.
1 to 3 years of relevant experience in a related field or area.
Intermediate Microsoft Office skills and ability to learn programs and software used by the firm.
Basic knowledge of technology tools required for assigned responsibilities.
Ability to communicate effectively with a diverse audience.
Effective organization, prioritization, and time-management skills, with strong attention to detail.
Excellent people skills.
Strong grammar and proofreading skills and experience.
Ability to prepare presentations, including charts, graphics, tables, speaker notes, and handouts.
Ability to balance multiple tasks and projects.
Punctuality and ability to adapt to changing schedules.
Ability to convey instructions clearly and concisely and respond when required.
Professional demeanor, conversation, and attire.
Ability to facilitate discussions with leaders.
Ability to manage at a macro level and identify when a more refined approach is necessary.
Ability to respond positively to changing circumstances, seek and implement change to improve the business, and model change.

Responsibilities

Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized appropriately.
Coordinate travel arrangements, including flights, cars, hotels, and meals.
Submit expense reports in a timely manner.
Administer meetings by managing invitations and logistics, tracking attendees, and taking notes.
Routinely handle confidential correspondence.
Participate in assigned projects and events, including researching, organizing details, and following through on execution.
Proofread and assemble correspondence, PowerPoint slides, handouts, spreadsheets, and other information to ensure a professional, consistent appearance.
Compile data from multiple resources and prepare reports or documentation with guidance.
Serve as a go-to resource to deliver a consistent and positive experience.
Act as a liaison between ESS, internal departments, and external parties as appropriate.
Provide general knowledge of firm systems, tools, and industry knowledge when appropriate.
Perform other duties as assigned.
Collaborate with the executive assistant supervisor or manager to provide support across the enterprise, particularly during peak times.