Executive Assistant

Copart • Dallas, TX

9d

About The Position

Copart is seeking a highly experienced, proactive Executive Assistant to provide high-level support to its COO and CMO. This strategic partner role enables senior leaders to focus on high-impact priorities by managing complex operations, communications, and cross-functional coordination. The ideal candidate thrives in a fast-paced, high-visibility environment and demonstrates sound judgment, autonomy, discretion, and professionalism.

The Executive Assistant will manage executive calendars and priorities; prepare briefings, agendas, and pre-read materials; serve as a key contact for stakeholders; coordinate travel and high-level meetings and events; track cross-functional priorities and deadlines; identify workflow improvements; and support leadership planning, performance management, and organizational documentation.

Requirements

• At least 5 years of Executive Assistant experience supporting senior leaders; VP-level support preferred.
• Ability to manage competing priorities in a fast-paced environment.
• Exceptional organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word) or Google Workspace.
• Strong interpersonal skills and ability to build relationships across all levels.

Nice To Haves

• Experience in large, complex organizations (Fortune 500 or similar).
• Exposure to project management or operational planning.

Responsibilities

• Manage complex executive calendars, balancing internal meetings, board-related activities, and external engagements.
• Anticipate scheduling conflicts and proactively prioritize based on business needs.
• Prepare briefings, agendas, and pre-read materials to ensure executives are prepared.
• Serve as a key point of contact for internal and external stakeholders, including senior leaders and partners.
• Draft, review, and manage communications on behalf of executives.
• Maintain strict confidentiality across sensitive business matters.
• Coordinate domestic and international travel, including multi-destination itineraries.
• Organize high-level meetings and events, including Board meetings, leadership offsites, and investor events.
• Ensure effective meeting preparation, execution, and follow-up.
• Track priorities, action items, and deadlines across multiple functions.
• Identify opportunities to improve workflows and increase operational efficiency.
• Partner cross-functionally with HR, Finance, Legal, and other departments.
• Support leadership team rhythms, including planning cycles and performance management timelines.
• Assist with organizational structure updates, headcount tracking, and documentation.
• Facilitate leadership meetings, ensuring alignment on priorities and accountability.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with company match.
• Employee Stock Purchase Plan (ESPP).
• Employee Assistance Program at no cost to employees.
• Vacation and sick pay.
• Paid company holidays.
• Life and AD&D insurance.
• Employee discounts.
• Additional employee benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed