Executive Assistant
Bristol Myers Squibb•Indianapolis, IN
•Onsite
About The Position
RayzeBio, a wholly-owned subsidiary of Bristol Myers Squibb, is seeking a motivated, detail-oriented Executive Assistant to support the C-suite and other senior management in the Indianapolis office. This position requires someone who is responsive, flexible, and adaptable, with sound judgment and the discretion to handle sensitive information. In addition to providing high-level executive support, the Executive Assistant will oversee general office functions such as greeting visitors, ordering supplies, coordinating catering, and other administrative support as assigned.
Requirements
- High school diploma or equivalent; Associate's degree a plus.
- Past administrative experience or tenure in an office setting a plus.
- Strong organizational skills, with the ability to multi-task and handle pressure well.
- Ensures deadlines are met and adapts to changing priorities.
- Ability to think through a project and execute independently from beginning to end.
- Fully proficient in MS Office (Outlook, Word, PowerPoint, Excel, and Teams) and video conferencing.
- Warm personality with strong written and verbal communication skills.
- Professional presence and demeanor when representing the company to visitors, partners, and executives.
- Excellent professional ethics, integrity, and ability to maintain confidential information.
Nice To Haves
- Previous experience in a start-up company preferred, especially biotech industry experience.
Responsibilities
- Provide administrative support across multiple business functions to the C-suite and senior management team based in Indianapolis.
- Manage calendars and schedule meetings, calls, and appointments for executives, prioritizing competing demands.
- Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
- Prepare, submit, and track expense reports.
- Prepare presentations, board materials, and meeting agendas, and take and distribute meeting minutes.
- Screen and prioritize incoming executive communications, serving as a point of contact for internal and external stakeholders.
- Handle confidential and non-routine information with discretion, and facilitate team communication.
- Coordinate logistics for on- and off-site internal and external meetings and conferences.
- Coordinate logistics for weekly lunches, including room setup, catering, and clean-up.
- Oversee general office functions, including office and breakroom supplies, visitor reception area, and common areas.
- Use AI tools to enhance individual productivity and quality of work.
- Order and stock office supply areas using the company's purchasing system.
- Welcome visitors and direct them to the relevant office or personnel.
- Receive, distribute, and manage incoming and outgoing USPS mail.
- Maintain and operate office equipment, such as copiers, projectors, and meeting room equipment.
- Organize and maintain physical and virtual files and company records.
Benefits
- wellbeing support
- retirement and financial protection benefits
- insurance offerings (medical, dental, vision, life and disability)
- Flexible Time Off (FTO)
- 11 paid company holidays each year
- 160 hours of paid vacation annually for new hires
- 3 optional holidays
- paid sick leave
- up to two paid volunteer days per year
- summer hours flexibility
- leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs
- annual Global Shutdown between Christmas Day and New Year's Day
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
