Executive Assistant

IRG Realty Advisors•Richfield, OH

10d

About The Position

The Executive Assistant provides administrative and organizational support to the CFO/COO, helping manage competing priorities, prepare for meetings, and keep commitments moving forward. The role requires sound judgment, discretion, attention to detail, and the ability to anticipate needs and work independently. The ideal candidate is dependable, resourceful, and comfortable coordinating with executives, employees, and external business partners. Success means keeping the CFO/COO organized, informed, and prepared while ensuring timely follow-through on day-to-day priorities. This is a part-time position of approximately 20 hours per week, with a regular schedule to be established. The role requires reliable availability during agreed-upon business hours, with occasional flexibility for meetings, travel coordination, or time-sensitive business needs. The position is located in Richfield, Ohio.

Requirements

Prior experience supporting an executive or senior leader.
Strong organizational skills and the ability to manage shifting priorities.
Excellent written and verbal communication skills.
Sound judgment and a high level of professionalism and discretion.
Strong attention to detail and consistent follow-through.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Ability to learn new systems and use technology to improve efficiency.
Confidence working independently and asking questions when priorities or expectations need clarification.

Nice To Haves

Experience in commercial real estate, property management, finance, or a related business environment.

Responsibilities

Manage the CFO/COO’s calendar, coordinate meetings, and resolve scheduling conflicts based on business priorities.
Prepare meeting agendas, gather supporting materials, and ensure information is available in advance.
Attend selected meetings, capture key decisions and action items, and coordinate follow-up.
Maintain a clear list of outstanding requests, commitments, and deadlines, and flag items requiring attention.
Draft, proofread, and organize correspondence, presentations, reports, and other business materials.
Coordinate travel arrangements, itineraries, reservations, and schedule changes.
Prepare and submit expense reports and organize related documentation.
Maintain organized electronic files and ensure important documents are easy to locate.
Serve as a professional point of contact for internal and external stakeholders.
Handle confidential business and personnel information with care and discretion.
Assist with special projects, research, and administrative needs as assigned.