Executive Assistant

Bluegrass Care Navigators • Lexington, KY

3d

About The Position

The Executive Assistant & Coordinator serves as a trusted partner to senior leadership by anticipating needs, protecting time, coordinating priorities, connecting people, and ensuring important work stays on track. The position brings structure to a fast-moving environment through complex calendar management, executive material preparation, commitment tracking across departments, and dedicated support to the Board of Directors and the Chairperson of the Board. The role calls for an exceptionally organized, proactive, and resourceful professional who is comfortable working with senior leaders, exercises sound judgment and discretion with confidential information, and is energized by figuring things out. Success is measured by leaders having more capacity, better organization, and fewer commitments falling through the cracks.

Requirements

• Three or more years of experience in executive assistance, administrative coordination, project coordination, or a similar role.
• Demonstrated experience managing competing priorities and working with multiple stakeholders.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills, including the ability to produce polished, executive-ready materials.
• High level of discretion, professionalism, and sound judgment in handling confidential and sensitive information.
• High school diploma or equivalent.
• Strong organization, follow-through, adaptability, and ability to manage multiple priorities without losing sight of details.
• Comfort working with senior leaders and navigating ambiguity.
• Ability to learn new systems and tools quickly and look for opportunities to improve processes.

Nice To Haves

• Associate or bachelor’s degree.
• Experience supporting senior or executive leadership.
• Experience in healthcare, a regulated industry, or a complex multi-entity organization.
• Experience supporting a Board of Directors, including meeting materials, minutes, and board portal administration.
• Experience coordinating projects or organizational initiatives.

Responsibilities

• Manage complex calendars and help protect senior leaders’ time.
• Prepare polished, executive-ready materials.
• Track commitments across departments and ensure important work stays on track.
• Coordinate priorities and connect people across the organization.
• Provide dedicated support to the Board of Directors and the Chairperson of the Board.
• Support board meetings through meeting materials, minutes, and board portal administration, as applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED