Executive Assistant

Plaid•New York, NY

11d

About The Position

Plaid’s Executive Assistant team sits within the People Team and partners closely with senior leaders. Executive Assistants are trusted, strategic partners who help leaders focus on high-impact work, including complex calendar management, preparation for important meetings, Board logistics, leadership onsites, customer dinners, and company-wide events. The team shares best practices and explores process redesign, new technology, and AI-enabled approaches to improve how it works. As an Executive Assistant, you will enhance the productivity and operational efficiency of leaders and their teams. The role calls for exceptional organization, proactive problem-solving, strategic priority management, precision, and discretion in a fast-paced environment. You will provide executive and administrative support to three to four Product and Engineering leaders or teams.

Requirements

One to three years of experience providing administrative or project support.
Experience directly supporting Directors, Senior Managers, or similar high-level team leads.
Strong organization, attention to detail, and sense of ownership.
Ability to self-start, work resourcefully, execute confidently, navigate ambiguity, and think on your feet.
Agility and flexibility to respond quickly to changing priorities and proactively anticipate others’ needs.
High emotional intelligence and excellent verbal and written communication skills.
Proven ability to build strong partnerships and provide reliable, consistent support across an organization.

Nice To Haves

Administrative or project support experience in a fast-paced technology or high-growth environment.

Responsibilities

Provide executive and administrative support to three to four Product and Engineering leaders or teams.
Own and efficiently manage complex calendars, scheduling, and related logistics for leaders.
Partner with leaders and colleagues internally and externally with composure and discretion.
Coordinate internal meetings, track agendas, and circulate and follow up on action items.
Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events.
Manage complex travel arrangements and coordination.
Own end-to-end planning, vendor management, and execution of onsites and team events.
Oversee team budgets and manage expenses.