Executive Assistant

Sotera Health•Broadview Heights, OH

About The Position

The Executive Assistant serves as a trusted partner to the Chief Executive Officer and Executive Chairman, providing high-level administrative and operational support to the Executive Office. The role also supports the broader executive leadership team, facilitates meetings and events, manages executive office logistics, and helps ensure smooth day-to-day operations of the corporate office. The position oversees Board of Directors and committee administration, including meeting planning, communications, and engagement with Board members and executive leadership. The successful candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment with exceptional attention to detail and sound judgment. The role regularly interacts with senior executives, Board members, associates, and external stakeholders, representing the Executive Office with professionalism and discretion. Strong interpersonal and communication skills, a sense of urgency, and high standards of confidentiality, integrity, and executive presence are essential.

Requirements

High school diploma required.
10+ years of relevant experience working with senior-level executives.
Excellent interpersonal and written communication skills.
Strong knowledge of Microsoft Office Suite and ability to learn new software.
Excellent organizational skills and attention to detail.
Time management skills and a proven ability to meet deadlines.
Ability to function well in a fast-paced, collaborative work environment.
High degree of discretion and confidentiality.
Occasional travel is required.

Nice To Haves

Bachelor’s degree in Business Administration or a related field; relative experience may be considered in lieu of a degree.

Responsibilities

Provide administrative support to the Chief Executive Officer, Executive Chairman, Chief Financial Officer, and other Broadview Heights-based executives, including calendar management, meeting coordination, travel arrangements, expense reporting, and meal planning.
Anticipate executive needs and proactively manage priorities to improve efficiency and effectiveness.
Coordinate internal and external communications on behalf of executive leadership.
Prepare meeting materials, presentations, correspondence, and other executive documents.
Serve as a liaison between executive leadership, Board members, associates, and external stakeholders.
Handle confidential and sensitive information with discretion and professionalism.
Coordinate Board and Committee meetings, including calendars, locations, travel, meals, audiovisual equipment, and meeting materials.
Provide onsite support for Board and Committee meetings.
Manage the Diligent Board governance tool, including uploading Board and Committee meeting materials.
Coordinate logistics for external boards or committees supported by the Executive Chairman.
Prepare and process Board-related expenses, reimbursements, and supporting documentation.
Coordinate investor, analyst, and shareholder meetings and communications as needed.
Distribute pre-earnings communications and materials to key shareholders, Board members, and the CEC.
Monitor the designated analyst communication line on earnings release days.
Distribute post-earnings analyst reports and related communications to Board members and the CEC.
Serve as the primary contact for day-to-day office operations and facility-related needs.
Coordinate office supplies, equipment, and vendor services.
Manage conference room scheduling, visitor logistics, and office events.
Facilitate maintenance requests and work with Facilities, IT, and building management to resolve office issues.
Review and approve invoices and expenses for office-related expenses and vendor services.
Support onboarding, including workspace setup and office orientation for new associates.
Help maintain a professional, welcoming, and organized office environment.
Provide administrative support and event planning for annual leadership meetings, including Annual Leadership and Strategy meetings.
Assist the recruiting team with scheduling interviews for current job openings.
Coordinate associate activities at the Broadview Heights office.
Perform additional duties as assigned.