Executive Assistant

The Path•San Francisco Bay Area, CA

7d•Hybrid

About The Position

The Path is a research lab and consumer health company working to provide therapy-grade help and coaching to anyone, anytime. Its purpose-built AI therapists deliver evidence-based mental health support and are designed to improve with every session. The company was built by a neuroscientist and conducts clinical research alongside its AI development. The Path is seeking an Executive Assistant to support the founders by managing their schedules and priorities and overseeing office operations. This mid-level role also serves as a culture carrier, helping foster a vibrant, connected team environment and positive operational flow. The position is based in San Francisco and follows a hybrid model, with three days per week in the office (Tuesday through Thursday at the Union Square office). The role calls for 3 to 8 years of experience as an Office Manager or Executive Assistant, ideally in a startup environment. The Executive Assistant provides administrative support to both founders, manages office operations and team travel, coordinates vendors and SaaS access, and helps maintain team connectivity, morale, and engagement. The Path describes its culture as high-trust and supportive of individuality, creativity, agency, and development.

Requirements

3 to 8 years of experience as an Office Manager or Executive Assistant.
Strong organizational, multitasking, and prioritization skills, including effective use of calendars, project-management software, and communication platforms.
Outgoing, approachable, and able to build relationships across all levels of an organization.
Communicates with empathy, positivity, optimism, and clarity, both verbally and in writing.
Handles sensitive information confidentially and earns trust as a reliable confidant.
Able to promote a positive and productive culture and respond constructively to team needs.
Adaptable in a dynamic environment with changing travel schedules and unexpected requests.
Able to provide clear, concise updates and reports to keep founders informed and aligned.

Nice To Haves

Experience as an Office Manager or Executive Assistant in a startup environment.

Responsibilities

Handle administrative tasks for both founders, including calendar management, travel, meeting preparation, email triage, and ad hoc projects.
Oversee San Francisco office operations, including supplies, event planning, employee onboarding, and maintaining a clean, welcoming workplace.
Coordinate travel, lodging, and workspace for the team, including periodic weeks when the whole company gathers in San Francisco.
Provide founders with daily morning updates on team performance, attendance, energy levels, and emerging issues.
Foster a positive team atmosphere through team-building activities, recognition programs, and open communication channels.
Help connect founders and employees during travel or remote periods by relaying key messages, gathering feedback, and ensuring employees feel heard and connected to leadership.
Manage invoices and external vendors for compliance, legal, accounting, and tax services, ensuring vendors have the context they need and deliver in a timely manner.
Provision team access to SaaS products during employee onboarding and offboarding.
Organize and lead morale initiatives, such as social events, wellness activities, and motivational check-ins, with the goal of improving team satisfaction and engagement.