Executive Assistant

Viya Health • Colorado Springs, CO

16d • $69,000 - $103,000 • Remote

About The Position

The Executive Assistant provides administrative and staff support to the Viya Health President and Senior Leadership team, serving as a trusted partner to leadership. Under the direction of the Head of Project Management, this role manages complex calendars, supports special projects, oversees consultant and vendor relationships, and ensures key legal and programmatic deadlines are met. The position helps enable executive effectiveness and seamless operations in a fast-paced, dynamic work environment. It is open only to residents of Colorado and is remote eligible within Colorado.

Responsibilities include managing communications, calendars, travel, meetings and events; preparing reports and presentations; maintaining corporate records; responding to inquiries; and supporting special projects. The listed duties are a summary and may be revised or supplemented based on business needs.

Requirements

• Bachelor’s degree or international equivalent in a related field; an equivalent combination of relevant education and experience may be substituted.
• At least 5 years of related experience.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and meet deadlines in ambiguous and rapidly changing environments.
• Ability to maintain complete confidentiality for sensitive issues and information.
• Must be a resident of Colorado.

Responsibilities

• Write and edit emails, draft memos, and prepare communications on executives’ behalf.
• Respond to or escalate internal and external inquiries and handle incoming communications professionally.
• Manage multiple executives’ day-to-day calendars, make appointments, and prioritize sensitive matters.
• Coordinate domestic and international travel and create executive trip itineraries.
• Organize private events and in-person and virtual meetings, including scheduling, identifying venues, sending reminders, and arranging catering when necessary.
• Produce reports or presentations.
• Maintain comprehensive and accurate corporate records, documents, and reports.
• Remain knowledgeable of corporate policy.
• Perform moderately complex data analysis, as needed.
• Support the Head of Project Management on special projects.
• Oversee consultant and vendor relationships and ensure key legal and programmatic deadlines are met.

Benefits

• Comprehensive benefits package covering health, financial planning, family care, and work-life flexibility.
• Competitive leave package.
• Pay equity and transparency, with compensation set according to market within each country.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior