Executive Assistant

ThedaCare • Appleton, WI

7d • Onsite

About The Position

The Executive Assistant provides administrative support to executives and leaders using organizational, relational, and computer skills. The role supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating executives’ and leaders’ needs and expectations in a confidential manner. The position represents ThedaCare and its executives and leaders with discretion, confidentiality, and a high level of professionalism while exemplifying the organization’s values.

The role is scheduled for 40 hours per week, Monday through Friday, with flexible hours between 7:30 AM and 5:00 PM. It does not require weekend or holiday work. The position is based at ThedaCare Regional Medical Center – Appleton in Appleton, Wisconsin. The work is normally performed in a climate-controlled office and involves frequent sitting, movement throughout the office, computer use, and repetitive keyboarding.

ThedaCare describes its benefits as taking a whole-person approach to wellness, including lifestyle engagement resources such as health coaches, relaxation rooms, health-focused apps, and mental health support. Access and affordability offerings include minimal or zero copays, team-member cost-sharing premiums, and daycare. The organization also notes continued learning and development opportunities, accessible and transparent leadership, and a commitment to work/life balance.

Requirements

• Must be at least 18 years of age.
• Three years of administrative support experience, including one year supporting at the executive level.
• Ability to move freely, including standing, stooping, walking, bending, pushing, and pulling, and to lift up to 25 pounds without assistance.
• Comply with department-specific competencies.

Nice To Haves

• High school diploma or GED preferred.

Responsibilities

• Represent ThedaCare and its executives and leaders professionally, using discretion and confidentiality and exemplifying organizational values and behaviors.
• Organize and coordinate executive and leader workloads through effective calendar management.
• Coordinate and plan event and travel details.
• Coordinate communications, including taking calls, responding to emails, and interfacing with internal and external customers.
• Respond to complex scenarios and facilitate timely responses and decisions.
• Accurately and confidentially produce and distribute presentations, minutes, agendas, and other documents.
• Coordinate office-supply ordering, office-equipment maintenance, and approval of expenditures and items as directed by executives and leaders.
• Organize and maintain file systems to support executives and leaders efficiently.

Benefits

• Lifestyle engagement resources, including health coaches, relaxation rooms, and health-focused apps.
• Mental health support.
• Minimal or zero copays.
• Team-member cost-sharing premiums.
• Daycare.
• Continued opportunities for learning and development.
• Accessible and transparent leadership.
• Commitment to work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed