Executive Assistant, Office of Policy & Strategy

City of New York • New York City, NY

15d

About The Position

The Executive Assistant provides executive-level administrative and clerical support to the Deputy Commissioner, Executive team, and Office of Policy and Strategy leadership. The role is responsible for scheduling, administrative tasks, and coordinating timelines for special projects, and reports to the Chief of Staff.

The position supports agency policy and special initiatives by preparing briefing materials, maintaining communications with internal and external partners, centralizing plans, tracking project milestones, and ensuring timely follow-up. It also maintains documentation and records and helps improve administrative workflows and coordination across teams.

The Department of Housing Preservation and Development (HPD) oversees housing standards across New York City’s 3.7 million homes. Its Office of Policy and Strategy supports the agency through data, policy, financial and credit analysis, research, and program visioning and design. The Executive team supports the office’s interdisciplinary professionals through budget, fiscal, personnel, and systems management.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the described duties; or high school graduation or equivalent and six years of such experience; or equivalent education and/or experience.
• All candidates must have at least one year of experience in community work or community-centered activities related to the described duties.

Nice To Haves

• Understanding of the agency’s mission and a strong commitment to public service.
• Demonstrated experience in task and information management.
• People skills, including the ability to build relationships, influence others to achieve outcomes, and thrive in a team environment.
• Attention to detail and the ability to adapt and work under pressure and restrictive deadlines in an atmosphere of intense activity.
• Passion for public service.
• An equity lens and deep commitment to radical inclusivity.

Responsibilities

• Provide executive-level administrative and clerical support to the Deputy Commissioner, Executive team, and office leadership, including day-to-day needs and coordination of meetings and events.
• Maintain the Deputy Commissioner’s calendar by planning and scheduling staff meetings and conferences.
• Prepare key items for the Deputy Commissioner daily in anticipation of meetings and events.
• Support agency policies and special initiatives by preparing briefing materials, maintaining communications with internal and external partners, centralizing plans, tracking project milestones, and ensuring timely follow-up on assigned tasks.
• Maintain organized documentation and recordkeeping systems, including creating, managing, and archiving files, reports, and program materials in accordance with established standards and compliance requirements.
• Identify and recommend process improvements to strengthen administrative workflows, coordination across teams, and the efficiency and effectiveness of program planning, reporting, and operational activities.

What This Job Offers

• Job Type: Full-time