Executive Assistant, Office of the President

ECPI University•Virginia Beach, VA

18h

About The Position

The Executive Assistant joins the Office of the President and works closely with the Executive Vice President and President. This high-trust role provides executive administrative support and may develop over time into broader executive operations and business support. The position manages complex calendars, travel, meetings, logistics, expenses, communications, and other details that keep the executive office running smoothly. It also supports project tracking, coordination across the organization, information gathering, follow-up with senior leaders, and progress on organizational priorities. Initially, the role focuses on exceptional executive administrative support, organization within the Office of the President, and effective management of day-to-day priorities. As the employee develops knowledge of the organization and its business activities, there may be opportunities to support special projects, executive operations, investments, outside partnerships, and family-office coordination. Training, mentorship, professional growth, and potential future career paths are described, with advancement based on performance, capabilities, organizational needs, and available opportunities.

Requirements

Experience providing administrative or executive support in a professional environment.
Strong organizational skills and ability to manage multiple priorities and changing deadlines.
Excellent written and verbal communication skills.
Strong attention to detail, sound judgment, and ability to work independently.
Ability to handle confidential and sensitive information with professionalism and discretion.
Comfort supporting both routine administrative responsibilities and complex executive priorities.
Adaptability, resilience, and receptiveness to feedback in a fast-paced executive environment.
Proactive problem-solving skills and willingness to learn new responsibilities.
Collaborative, service-oriented approach and high standards of professionalism and accountability.
Reliability, trustworthiness, eagerness to learn, and commitment to supporting the executive leadership team.

Nice To Haves

Experience supporting senior executives or executive leadership teams.
Experience coordinating projects or working across multiple departments or business functions.
Familiarity with family-owned businesses, family-office operations, investments, or outside business partnerships.
Experience supporting executive operations or complex business initiatives.

Responsibilities

Manage complex executive calendars, meetings, travel arrangements, and logistics.
Coordinate with senior executives, employees, advisors, vendors, and outside partners.
Track projects, commitments, deadlines, and follow-up items to help priorities move forward.
Prepare materials, reports, and information for executive meetings and decisions.
Handle expenses, reservations, events, and occasional personal logistics.
Anticipate executive needs, identify potential challenges, and proactively resolve issues.
Maintain confidentiality and exercise sound judgment when handling sensitive information.
Provide administrative and coordination support for special projects across the organization.
Develop and maintain systems and processes to improve the efficiency of the executive office.
As knowledge and capabilities develop, take on broader business, executive operations, and family-office activities.