Executive Director - Office of the President

Ponce Health Sciences University/Tiber Health Innovations•St. Louis, MO

16h

About The Position

The Executive Director, Office of the President serves as a strategic partner to the President of Ponce Health Sciences University (PHSU) and as a senior administrative leader. The role provides executive-level support in advancing institutional priorities, coordinating strategic initiatives, and ensuring effective execution of presidential directives. It strengthens communication, collaboration, and accountability across the University's campuses, academic units, and administrative divisions by facilitating cross-functional initiatives, monitoring progress, and supporting informed decision-making. The Executive Director works directly with the President and institutional leaders to translate presidential priorities into measurable plans and results. The position leads high-priority projects, coordinates cross-campus and cross-functional efforts, tracks commitments, prepares executive materials, advises the President, and supports institutional communication and continuous improvement. The role operates within delegated authority and coordinates activities on behalf of the President without replacing the supervisory responsibilities or decision-making authority of other institutional executives. The position requires exceptional leadership, organizational, communication, analytical, and project management skills, along with sound judgment, discretion, initiative, and the ability to manage competing priorities in a complex, geographically distributed academic environment. The Executive Director is expected to demonstrate commitment to PHSU's mission, vision, and values, and promote integrity, collaboration, accountability, innovation, service, and the One PHSU, One Team philosophy.

Requirements

Master's degree in Business Administration, Healthcare Administration, Higher Education Administration, Public Administration, Project Management, or a related field.
At least five years of progressively responsible experience in executive administration, strategic planning, project management, organizational leadership, or related areas.
Demonstrated experience managing complex projects involving multiple stakeholders.
Experience supporting senior executives or institutional leadership teams.
Ability to manage competing priorities and deliver results within established timelines.
Strong strategic thinking and ability to translate institutional priorities into practical, measurable initiatives.
Expertise in project planning, implementation, performance monitoring, and accountability.
Excellent written and verbal communication skills, including the ability to prepare executive-level reports, presentations, and correspondence.
Ability to work effectively with senior leaders, build collaborative relationships, and influence outcomes without direct supervisory authority.
Strong analytical skills to interpret institutional data, identify trends, and develop evidence-based recommendations.
Exceptional organizational effectiveness and ability to manage multiple projects, stakeholders, and competing deadlines simultaneously.
Sound professional judgment, discretion, integrity, and ability to maintain confidentiality.
Adaptability and ability to respond effectively to evolving priorities and complex organizational challenges.
Proficiency with project management tools and executive dashboards.
Proficiency with Microsoft Office applications and collaborative technologies.
Ability to work independently with little direct supervision, build productive relationships across a geographically distributed institution, and accept performance feedback.
Ability to perform the described physical functions, with reasonable accommodations as applicable, including sitting, computer and office-equipment use, talking and hearing, occasional standing, walking, reaching, climbing or balancing, stooping or kneeling, and occasional lifting of objects weighing 10–30 pounds and possibly up to 50 pounds.
Commitment to PHSU's mission, vision, and values and to the principles of integrity, collaboration, accountability, innovation, and service.

Nice To Haves

Experience in higher education, healthcare, academic medicine, or similarly complex organizations.
Bilingual communication skills in English and Spanish.

Responsibilities

Collaborate directly with the President to advance institutional strategic priorities and special initiatives.
Translate presidential priorities into actionable plans with objectives, timelines, deliverables, and accountability measures.
Monitor institutional initiatives and provide progress reports to the President; identify challenges, risks, and opportunities for improvement.
Facilitate alignment and coordination among academic and administrative leaders across the University's campuses.
Lead and coordinate high-priority projects assigned by the President, ensuring timely execution and measurable outcomes.
Establish project management frameworks, milestones, performance indicators, reporting mechanisms, and follow-up processes.
Coordinate cross-functional teams and track commitments and action items from presidential meetings, leadership discussions, and strategic planning activities.
Prepare executive dashboards, project updates, briefings, presentations, reports, and other materials to support presidential decision-making and engagements.
Serve as a liaison between the President and senior institutional leaders, including Vice Presidents, Deans, Campus Directors, and other executives.
Facilitate collaboration across PHSU campuses in Ponce, San Juan, St. Louis, and the British Virgin Islands.
Coordinate executive-level meetings, leadership discussions, and institutional planning activities as assigned.
Promote accountability and timely follow-through on institutional commitments, and support cross-campus or interdepartmental coordination.
Provide strategic and operational advice to the President on institutional performance and organizational effectiveness.
Research and analyze institutional information and prepare recommendations on emerging issues and strategic opportunities.
Handle sensitive and confidential matters professionally and discreetly.
Facilitate communication between the Office of the President and institutional leadership, and coordinate follow-up on presidential communications, requests, and directives.
Support communications regarding institutional initiatives, strategic priorities, and organizational change.
Assist with engagement involving external stakeholders, institutional partners, and community leaders as directed by the President.
Identify opportunities to strengthen institutional processes, coordination, and administrative efficiency; collaborate with leaders on organizational improvement initiatives.
Support development and monitoring of institutional performance indicators and facilitate solutions to cross-divisional or cross-campus operational challenges.
Promote accountability, transparency, responsiveness, continuous improvement, and a collaborative institutional culture consistent with the One PHSU, One Team philosophy.