Executive Assistant

Johnson & Johnson•West Chester, PA

4d•Hybrid

About The Position

The Executive Assistant provides essential administrative and operational support to leaders and teams within Strategy & Transformation. This role helps ensure smooth day-to-day operations by coordinating schedules, managing communications, supporting meetings and projects, and maintaining accurate records. The position plays a key role in enabling leaders to focus on strategic priorities while ensuring operational efficiency across multiple corporate functions.

Requirements

High school diploma or equivalent
0 – 2 years of administrative or office support experience.
Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Clear written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion.
English (required)

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration or a related field
Experience supporting multiple leaders or cross-functional teams.
Experience in a corporate, facilities, real estate, security, or operations environment.
Familiarity with travel and expense management systems.
Demonstrated ability to anticipate needs and proactively solve problems.
Strong attention to detail and follow-through.
Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

Provide comprehensive administrative support to assigned leaders and teams, including calendar management, meeting coordination, and follow-up.
Coordinate meetings, conference calls, and onsite/offsite events, including logistics, materials, and attendee communications.
Arrange domestic and international travel and prepare expense reports in accordance with company policies.
Prepare, format, and distribute internal and external correspondence, presentations, and reports.
Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication.
Maintain files, trackers, and records to support operational, security, facilities, and real estate activities.
Support departmental projects and initiatives by tracking actions, deadlines, and deliverables.
Identify opportunities to improve administrative processes and enhance team efficiency.

Benefits

Vacation – 120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado – 48 hours per calendar year; for employees who reside in the State of Washington – 56 hours per calendar year
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Consolidated retirement plan (pension)
Savings plan (401(k))