Executive Assistant (3299)
About The Position
The Executive Administrative Assistant (EAA) provides comprehensive administrative support to executive and senior leadership, acting as a key liaison for internal and external stakeholders. This role represents the office of Executives and requires exceptional judgment, communication, professionalism, organizational skills, and the ability to manage multiple priorities in a dynamic environment. The EAA must be highly trustworthy and able to handle confidential matters with discretion while independently managing projects and critical operational functions. Success in this role contributes to leadership effectiveness by anticipating leadership needs and supporting organizational efficiency in a fast-paced, mission-driven environment.
Requirements
- High School or GED required
- 3-5 years of administrative support experience
- 2 + years supporting senior or executive-level leadership
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Demonstrated ability to manage multiple deadlines, priorities and to coordinate with cross-functional stakeholders in a fast-paced environment
- Ability to interact professionally with internal and external stakeholders at all levels
Nice To Haves
- Associate’s or bachelor’s degree in business administration, communications, or a related field preferred
- Proficiency in Salesforce
- Proficiency in Asana
- Proficiency in Canva
- Experience with project management preferred
Responsibilities
- Serve as the primary point of contact for senior and executive leadership, managing correspondence, calendars, email, and phone communications to ensure timely and professional engagement with internal and external stakeholders.
- Manage all aspects of internal and external meeting logistics, including preparing agendas, assembling materials, and coordinating schedules and locations. Arrange complex travel itineraries with attention to detail. Attend key meetings to take notes, capture action items, and ensure timely follow-up and execution. Provide comprehensive support to ensure meetings and travel run smoothly and efficiently.
- Independently manage senior and executive-level projects and administrative processes, ensuring timely execution, alignment with organizational priorities, and consistent documentation.
- Handle sensitive matters with utmost discretion, including leadership communications and board preparation materials; collaborate with staff liaisons to ensure readiness for board meetings.
- Maintain organized digital and physical files, including presentations, reports, agendas, and meeting minutes, and ensures accessibility and version control.
- Assist with logistics for internal events, off-site meetings, may include securing venues, ordering catering, coordinating A/V or assembling materials.
- Participate in organizational task forces, committees, or cross-functional initiatives.
- Assist in developing internal documentation, timelines, and project workflows as needed.
- Support planning for and attend select external conferences or events (may include overnight travel).
- Serve as an internal point of contact for organizational processes, forms, and executive needs.
- Provide light research or presentation prep support on behalf of senior and executive leadership.
- Contribute to culture- and value-building efforts as a representative of executive leadership.
Benefits
- Health Insurance: Medical, dental, and vision coverage.
- Retirement Plans: 403(b) with generous organizational contributions.
- Paid Time Off (PTO): Tiered by tenure.
- Family and Medical Leave: In compliance with FMLA and applicable state laws.
- Disability and Life Insurance: Short- and long-term disability coverage, and employer-paid life insurance.
- Additional Benefits: Employee assistance programs, wellness initiatives, and professional development opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
