Executive Assistant

VASA FITNESS • Greenwood Village, CO

7d • $75,000 - $80,000 • Onsite

About The Position

The Executive Assistant to the Chief Operations Officer and Chief Growth Officer is a strategic partner and trusted extension of the executive leadership team. The role maximizes both executives’ effectiveness by managing priorities, protecting their time, and ensuring smooth execution of day-to-day operations. With a high level of autonomy, judgment, and discretion, the Executive Assistant serves as a gatekeeper, facilitator, and organizational connector, helping align leadership, anticipate needs, and keep the executives focused on high-impact opportunities.

The position coordinates communication and follow-through across senior leadership, prepares executives for meetings and engagements, manages complex domestic travel, and supports executive-level events, offsites, board meetings, and financial reviews. It handles sensitive and confidential information professionally and prepares presentations and other leadership materials. The position is based at VASA Fitness’s corporate office in Colorado. The primary work environment is a fitness facility and office setting, with possible temperature variations and ambient noise from conversation and gym equipment.

Requirements

• At least 5 years of experience supporting C-level or senior executives in a fast-paced organization.
• Ability to operate with discretion, sound judgment, and autonomy.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage competing priorities at the executive level.
• Ability to sit, stand, and walk, and to lift, push, pull, and move a minimum of 30 pounds.
• Ability to work regularly scheduled shifts during business hours; attendance is an essential duty.
• Ability to communicate detailed or important instructions and ideas accurately, loudly, or quickly.
• Ability to reason through varied situations with limited standardization and interpret and relay instructions.

Nice To Haves

• Experience supporting multiple executives simultaneously.
• Bachelor’s degree.

Responsibilities

• Partner with the COO and CGO to prioritize their time, focus, and energy against key business objectives.
• Manage and optimize complex, changing calendars for both executives, aligning schedules and minimizing conflicts.
• Act as a gatekeeper by evaluating meeting requests, scheduling trade-offs, and competing priorities.
• Anticipate executive needs and remove friction from day-to-day workflows.
• Coordinate communication between the COO, CGO, and senior leadership, ensuring timely updates, priority alignment, and follow-through.
• Draft and refine high-level communications on behalf of the executives.
• Represent executives in meetings when appropriate, capture key insights, and ensure follow-through.
• Prepare executive meetings, leadership sessions, board-related engagements, and finance-related meetings.
• Provide executives with relevant context, materials, and talking points in advance of meetings.
• Record meeting notes, decisions, and action items and ensure accountability and follow-through.
• Help maintain consistent leadership and financial operating rhythms.
• Coordinate complex domestic travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Optimize travel for efficiency, productivity, and adaptability while anticipating contingencies and last-minute changes.
• Prepare travel briefs with schedules, contacts, meeting context, and logistics.
• Manage executive-level events, offsites, board meetings, and key external engagements.
• Handle sensitive and confidential information with professionalism.
• Prepare presentations and materials for leadership meetings, board discussions, and financial reviews.

Benefits

• Two complimentary gym memberships for all employees, including one to give away.
• 401(k) options.
• Additional benefit packages for employees who work 30 or more hours per week.
• Salaried employees receive a flexible vacation plan, paid holidays, paid parental leave, and health, dental, and vision benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed