Executive Assistant New York
About The Position
Patria Investments is hiring an Executive Assistant based in New York to provide proactive personal assistant and business support to senior members of its US Client and Capital Formation Group. The role is part of the PA and Business Support team and serves as a trusted coordination point for complex diaries, international travel, meeting preparation, client-ready materials, business forums, and office readiness. As Patria’s US presence expands, the Executive Assistant may support other senior leaders as required. The role also leads or coordinates business-management responsibilities, including forum logistics, Joiners / Movers / Leavers processes, DocuSign administration, third-party liaison, and office coordination. Commercial strategy, investor relationships, and fundraising remain with the Client and Capital Formation Group. HR, IT, and facilities processes remain with their respective owners; this position coordinates on behalf of the team. Success in the first 12 months means senior team members are well prepared, diaries, travel, meetings and forums run smoothly, and the role’s business-management processes are documented, reliable, and delivered on time. The New York office should remain client-ready, and the role should provide seamless cover across the PA and Business Support team.
Requirements
- Proven experience as a Personal Assistant or Executive Assistant, ideally in financial services or a professional services environment.
- Exceptional organization and prioritization skills, including the ability to manage shifting priorities, meet tight deadlines, and escalate where appropriate.
- Strong written and verbal communication skills and confidence engaging with senior internal and external stakeholders.
- Strong relationship-management and coordination skills, including the ability to align multiple stakeholders and competing agendas.
- High work ethic and resilience; comfortable working against the clock and juggling multiple tasks.
- Collaborative team player who provides reliable cover and contributes to a seamless PA and Business Support service, with an operational mindset and ownership of office coordination.
- English language proficiency is essential.
Nice To Haves
- Private Equity or private assets experience.
- Spanish and/or Portuguese language proficiency.
Responsibilities
- Provide proactive personal assistant support to senior members of the US Client and Capital Formation Group, including complex diary management, international and European travel logistics, meeting preparation, expenses, and general administration.
- Coordinate and diarise primary business forums and committees, including Board, Management Group, Investment, Risk, and Valuation Committees as relevant; organize agendas, papers, and follow-ups on time.
- Prepare and format documents, briefings, and presentations to client-ready standards; maintain filing and records with discretion and accuracy.
- Serve as the first point of contact for visitors; coordinate meeting logistics, room bookings, and catering; manage mail, deliveries, and courier services; support events, roadshows, and ad hoc projects.
- Coordinate the Joiners / Movers / Leavers process in collaboration with HR and IT.
- Support wider team tasks such as mailbox management, third-party liaison, and DocuSign administration.
- Maintain New York office standards and readiness by overseeing supplies, liaising with building management and vendors, tracking facilities issues, and ensuring health and safety and office policies are observed.
- Provide seamless cover for PA and Business Support colleagues and support other senior leaders.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
