Executive Assistant

SCP Health • Miami Beach, FL

11d • Onsite

About The Position

The Executive Assistant supports medical leadership and facility operations at Mount Sinai Medical Center in Miami Beach, Florida. The role coordinates schedules, meetings, conference calls, and special events; handles communications and correspondence; maintains records and clinician documentation; prepares reports and data analyses; and assists facility and regional clinical performance staff with administrative needs. The position also screens and directs calls from patients, physicians, hospitals, and other callers, and performs general office duties and special projects as needed.

Requirements

• High school diploma required.
• At least 4 years of applicable administrative experience.
• Exceptional organizational skills.
• Ability to communicate effectively with all levels.
• Excellent working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional attention to detail.

Nice To Haves

• Administrative experience in a medical practice, hospital, or other clinical environment is preferred.

Responsibilities

• Screen and direct calls coming into the office.
• Coordinate the medical leadership schedule of appointments and meetings.
• Provide transcription and general correspondence as needed.
• Organize and help coordinate social events, meetings, conference calls, and other special events.
• Complete daily volume reports and trends as needed by on-site Medical Directors.
• Place reminder calls to physicians and key hospital contacts about monthly and quarterly meetings and conference calls.
• Coordinate and record clinician CME and other documents required by the company or facility.
• Record minutes for meetings and conference calls.
• Establish and maintain hard-copy and electronic files.
• Screen, redirect, and assist callers, including patients with complaints, physicians with questions or payroll errors, and hospitals requesting information.
• Assist Regional Clinical Performance Advisors with facility mail-outs, phone calls, and related tasks.
• Perform general duties such as typing, operating office machines, and ordering supplies and materials.
• Update facility contacts and account or hospital teams in Salesforce.
• Create and maintain graphs and spreadsheets to analyze and report data as needed.
• Prepare reports and letters using Microsoft Word, Excel, and PowerPoint.
• Run reports and obtain data from the EMR.
• Assist with special projects and perform other duties deemed necessary by management.

Benefits

• Comprehensive benefits package and competitive compensation.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) plan with company match.
• Paid time off and holidays.
• Professional development support.
• Employee wellness resources.
• The company cites a strong track record of providing excellent work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED