Executive Assistant

First National Bank of America • East Lansing, MI

8d • Onsite

About The Position

The Executive Assistant supports the CEO and COO/Board Secretary and serves as a trusted partner to the rest of the Executive Team. The role keeps executive calendars, communications, board work, and other priorities on track, and requires sound independent judgment, discretion, and regular handling of sensitive information.

The position supports the Board of Directors and its committees, prepares executive materials, coordinates events, and helps manage audit and regulatory examination requests. The Executive Assistant works across the bank and uses Microsoft Teams, RingCentral, Outlook, and mobile tools to keep work moving.

Requirements

• Working command of Microsoft Word, Excel, Outlook, PowerPoint, Teams, and OneDrive.
• Clear, clean, and professional writing.
• Sound handling of confidential material.
• Demonstrated judgment and ability to prioritize, make decisions independently, and support others' needs.

Nice To Haves

• Experience providing full-service support to senior leaders; the employer values demonstrated judgment and accomplishments over a specific number of years.
• Relevant experience in another role that developed similar judgment, such as office manager, chief of staff, paralegal, or project coordinator.

Responsibilities

• Manage complex calendars for the CEO, COO/Board Secretary, and other executives, resolving conflicts and prioritizing time with judgment.
• Manage calls, email, and internal and external correspondence for the executive suite, providing polished and prompt follow-up and determining what requires an executive's attention.
• Coordinate Board of Directors and committee meetings, assemble and distribute materials, record accurate minutes, and track action items to completion.
• Prepare executive communications, presentations, agendas, and reports that are clear, confidential, and ready to send.
• Gather documentation for audit and regulatory examination requests, track status, and ensure deadlines are met.
• Plan conferences, off-site meetings, and events from start to finish in partnership with teams across the bank.
• Adapt to executives' differing work styles and handle confidential board, personnel, and strategic information.
• Use Microsoft Teams, RingCentral, Outlook, and mobile tools to communicate and find answers efficiently.

Benefits

• Medical insurance with multiple plans, including HSA and traditional options; premiums as low as $0.00.
• Dental insurance; premiums as low as $0.00.
• Vision insurance with low premiums.
• Discounted childcare.
• Pet insurance.
• Paid time off (PTO).
• 401(k) with employer match.
• Adjustable desks that can be raised or lowered for sitting or standing.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed