Executive Assistant

Wingstop•Dallas, TX

15d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to two or more members of Wingstop’s Senior Leadership Team. The role serves as the main point of contact for the supported leaders and helps maintain communication between their offices, senior management, and internal teams. The position is based at the Global Support Center in Dallas. Responsibilities include managing executives’ calendars, keeping them informed of upcoming commitments, preparing correspondence and presentations, handling information requests (including confidential matters), and arranging complex domestic and international travel. The Executive Assistant also coordinates meetings and conferences, supports Board meeting logistics and materials, takes and distributes meeting notes, responds to Board member inquiries, processes expense reports and travel reimbursements, and follows projects through to completion. The role calls for professionalism, sound judgment, strong communication and organizational skills, discretion, urgency, and the ability to prioritize competing demands in a fast-paced environment. The successful candidate works independently and collaboratively and demonstrates Wingstop’s values of humility, service, accountability, empathy, teamwork, and continuous improvement.

Requirements

At least 5 years of experience supporting C-level executives.
Expert-level writing, editing, grammar, and research skills.
High proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
High emotional intelligence and strong social awareness.
Exceptional professionalism and a positive, can-do attitude.
Strong decision-making and problem-solving skills.
Ability to prioritize competing demands and manage projects from start to finish.
Ability to work independently and collaboratively.
Highest standards of integrity and confidentiality.
Strong drive for excellence in a fast-paced, dynamic environment.

Responsibilities

Manage an active calendar of appointments and ensure Senior Leadership Team members’ schedules are followed and respected.
Keep supported leaders informed of upcoming commitments and responsibilities.
Compose correspondence, prepare presentations and reports, and handle information requests, often confidential in nature.
Arrange complex national and international travel plans, itineraries, and agendas; collect documents for travel-related meetings.
Coordinate on-site and off-site meetings and conferences.
Support seamless communication between Senior Leadership Team members’ offices and internal teams.
Build credibility, trust, and support with senior management and internal teams through leadership and diplomacy.
Support scheduling and logistics for Board meetings.
Prepare and circulate materials for review before Board meetings; take and distribute notes afterward and respond to Board member inquiries.
Complete expense reports and process travel reimbursement requests.
Prioritize multiple needs efficiently and follow projects through from start to finish with urgency.
Perform other duties as assigned.

Benefits

Unlimited paid time off for exempt employees.
One paid volunteer day of the employee’s choice.
Competitive bonus structure for eligible roles.
Team member stock purchase plan.
Health savings or flexible spending account options.
401(k) with company contributions: dollar for dollar on the first 3% and 50 cents on the dollar for the next 2% of team member contributions, up to 5% of eligible compensation.
Comprehensive medical, dental, and vision benefits.
Basic life and AD&D insurance provided.
Pet insurance.
Education assistance.
Wellness reimbursement program.
Paid maternity and paternity leave.
Lunch provided in the office every Tuesday and Thursday.
Discount on Wingstop gift cards.
On-site game room.