Executive Assistant

Transportation Security Administration•Springfield, VA

17d

About The Position

The Executive Assistant position is located in the IT Front Office within the TSA Technology & Systems pillar, Transportation Security Administration, Department of Homeland Security (DHS). This role supports the CIO/AA and DCIO/DAA by coordinating projects and tasking, ensuring priority actions are properly staffed and executed. The incumbent will initiate and direct courses of action for timely accomplishment of objectives and initiate staff work resulting in recommended solutions. The position provides information, advice, and assistance on a wide variety of management and administrative projects, policies, issues, and initiatives. Responsibilities include defining objectives, establishing plans, formulating milestones, directing and guiding others, and evaluating accomplishments. The Executive Assistant will also consult with staff and principal staff officers to assess goals and participate in the development of the Program Office Strategic/Business Plan. Additionally, the role involves managing and tracking incoming suspense actions by maintaining an accurate suspense status listing and responding to routine inquiries.

Requirements

Must possess U.S. Citizenship or be a U.S. National.
Must have reached the minimum age (18) at the time of application.
Must complete a favorable Background Investigation (BI).
Selective Service registration is required.
Must obtain and maintain a Secret clearance.
Experience supporting senior leadership by managing administrative activities including, but not limited to, calendar management, travel arrangements and logistics and routing documents for review and signature.
Experience utilizing Microsoft office applications including, Outlook, PowerPoint, and Excel to manage communications, develop presentations, organize information, and track work.
Experience gathering and analyzing information to identify operational issues and support the development of practical solutions that improve the effectiveness of work processes.
One year of specialized experience at the SV-F or GS-09 in the Federal service or equivalent experience in the private sector.
One year of specialized experience at the SV-G or GS-11 in the Federal service or equivalent experience in the private sector (for SV-H Pay Band).

Nice To Haves

Experience reviewing and analyzing organizational processes including administrative procedures, policies, and automated systems, and recommending improvements to increase efficiency and effectiveness.
Experience reviewing, coordinating, and tracking projects, assignments, and taskings to ensure priority actions are completed accurately and on time.
Experience communicating with senior leaders and internal staff to coordinate organizational policy updates, explain procedures, and support consistent implementation of requirements.

Responsibilities

Coordinates projects and tasking on behalf of the CIO/AA and DCIO/DAA, ensuring priority actions and those of particular interest are properly staffed and executed throughout the organization.
Initiates and directs courses of action for timely accomplishment of objectives and initiates staff work resulting in recommended solutions for the CIO/AA and DCIO/DAA.
Provides information, advice, and assistance to the CIO/AA and DCIO/DAA on a wide variety of management and administrative projects, policies, issues, and initiatives which support accomplishment of the program office mission.
Defines objectives, establishes plans, formulates milestones, directs and guides others in accomplishing assignments, and evaluates accomplishments toward achieving objectives.
Consults with CIO/AA and DCIO/DAA staff and principal staff officers to assess short and long range goals, objectives, and initiatives and participates in the development of the Program Office Strategic/Business Plan.
Manages and tracks incoming local and higher headquarters suspense actions by maintaining an accurate suspense status listing, responding to routine inquiries on actions and their status.

Benefits

health, dental, vision, life, and long-term care insurance
retirement plan
Thrift Savings Plan [similar to a 401(k)]
Flexible Spending Account
Employee Assistance Program
personal leave days
paid federal holidays
flexible work schedules
situational telework may be permitted in accordance with departmental policy telework
tuition reimbursement
transportation subsidies
uniform allowance
health and wellness programs
fitness centers
Disabled veteran leave