Executive Assistant

F3 Law•Los Angeles, CA

14d

About The Position

F3 Law provides legal support to schools, colleges, and other public entities. The Executive Assistant performs secretarial and high-level administrative duties for attorneys and assigned leadership, including Partners. The role works under the direction of firm attorneys, including the Office Managing Partner, and is supervised by the Office Manager. The assistant must understand Firm policies, procedures, formats, and specialized terminology, and maintain working knowledge of the attorneys’ practice areas. The position requires discretion in handling sensitive and confidential information and supports attorneys and administrative colleagues as needed.

Requirements

At least 3 years of relevant on-the-job experience.
Proficiency in English grammar, spelling, punctuation, syntax, and legal terminology.
Proficiency operating office equipment and computer software applications, including iManage, Juralaw, Microsoft Office, Macros, Coyote, and Case Management.
Excellent verbal and written communication skills, superior attention to detail and accuracy, and the ability to organize and express ideas clearly.
Active listening skills.
Strong organization, planning, prioritization, critical thinking, coordination, and time management skills.
Ability to use diplomacy and discretion, with analytical, critical-thinking, and problem-solving skills and a results orientation.
Exceptional interpersonal skills and ability to collaborate across teams and with clients.

Responsibilities

Provide high-level administrative support and assistance to Partners and other assigned leadership staff.
Draft, edit, and finalize legal correspondence and memoranda; proofread and redline documents for grammatical, punctuation, and syntactical accuracy.
Develop and maintain databases, create and maintain records and files, screen and route incoming calls and inquiries, and track deadlines and deliverables.
Handle highly sensitive and confidential information appropriately.
Maintain calendars and coordinate schedules, meetings, and appointments for multiple attorneys.
Organize and coordinate meetings.
Arrange travel, track expenses, process expense reports, advances, and payment requests, and assist with travel logistics.
Assist attorneys with invoice processing as needed.
Assist other secretaries or administrative staff with filing, photocopying, or reception relief as requested by the Office Manager or attorneys.
Use office equipment and relevant software to complete assigned tasks.
Perform other duties, responsibilities, and activities as assigned.