Executive Assistant
About The Position
Protect Life Michigan’s Executive Assistant will assist in the everyday needs of the Executive Director, including scheduling and preparing materials. This position requires an individual to be extremely organized and have a keen attention to detail. This person should excel when working independently and must also be able to work well with other people, conduct himself/herself in a professional manner, and be proficient with the most common computer programs. THIS POSITION IS REQUIRES THE CANDIDATE TO SUPPORT RAISE TO FUND THEIR SALARY & MINISTRY EXPENSES. PLEASE SEE MORE INFORMATION IN THE SALARY AND BENEFITS SECTION BELOW. This is a part time position, about 21-25 hours per week.
Requirements
- Commitment to the pro-life movement and the mission of Protect Life Michigan.
- Excellent organizational and time management skills, ability to follow detailed directions, and exceptional oral and written communication.
- Google Workspace and administrative experience strongly preferred.
- Ability to build productive relationships with supporters, students, and the community
- Ability to manage multiple projects independently
- This is a remote position, however we do require candidates to reside within Michigan.
Responsibilities
- Provide administrative support to the Executive Director, including managing their calendar and inbox, prioritizing requests, and handling confidential matters.
- Prepare meeting notes and event briefings, including materials for Board Meetings, Director Meetings, and meetings with other stakeholders
- File paperwork, sending and receiving documentation
- Travel planning and coordination
- Work with the Director of Community Engagement to assemble weekly contact lists for calls, texts, and handwritten notes for the Executive Director to write
- Make purchases and log receipts
- Screen incoming phone calls, inquiries, and correspondence, and handle them accordingly.
- Review contracts
- Complete tasks that come up as a result of meetings
- Schedule meetings and task reminders
- Log touch points and notes in CRM (Customer Relationship Management)
- Prepare data for mailing lists, email lists, donation summaries, etc.
- Occasionally prepare and proof communications
- Check on project statuses within various departments
- Assist with other projects and tasks, as needed
Benefits
- Eligibility for employer-matched Simple IRA after completing 1 year of work.
- Ample professional development opportunities.
- Ample paid vacation time, holidays, and sick days.
- Semi-flexible schedule to be set with the employee and supervisor
- Ability to work from home.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
