Executive Assistant

Impact Property Solutions • Carrollton, TX

13h • Onsite

About The Position

Impact Property Solutions, a leader in multifamily property flooring installation for over 30 years, is seeking a highly organized, proactive, and experienced Executive Assistant & Office Manager. This dual-function role serves as a vital operational hub for the executive team and ensures the smooth functioning of the Carrollton headquarters. The ideal candidate is a self-starter, discreet, detail-oriented, and proficient in managing competing priorities for a geographically distributed leadership team. This position requires seamless transition between high-level executive support and hands-on office management.

Executive Assistant Functions include comprehensive calendar management for the CEO and scheduling support for other executives across different time zones, arranging complex domestic and international travel, preparing and reconciling expense reports, managing executive correspondence, coordinating board and leadership meetings, conducting research, compiling briefing materials, handling confidential information, serving as a liaison, and coordinating onboarding for new executive hires.

Office Manager Functions involve overseeing daily operations of the Carrollton headquarters, managing office supply inventory, stocking the office kitchen, serving as the primary vendor relationship manager for office services, coordinating with IT, managing mail and package handling, maintaining a clean and organized office environment, assisting with facilities requests, and supporting in-office events and employee appreciation activities.

Requirements

• Highschool Diploma or GED Equivalent required.
• Bachelor’s degree in Business Administration, Communications, or a related field
• 5+ years of experience as an Executive Assistant, Office Manager, or combined EA/OM role supporting C-suite or senior leadership
• Proven experience supporting multiple executives simultaneously in a distributed or remote leadership environment
• Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
• Experience with expense reporting platforms (e.g., Concur, Expensify, or similar)
• Exceptional written and verbal communication skills with a professional and polished presence.
• Demonstrated ability to exercise sound judgment, handle confidential matters, and operate with a high degree of integrity
• Strong organizational skills with the ability to manage multiple projects simultaneously and meet deadlines
• Ability to work on-site at the Carrollton, TX headquarters Monday through Friday

Nice To Haves

• Experience using project management or productivity tools (e.g., Asana, Monday.com, Slack, Teams) a plus

Responsibilities

• Provide comprehensive calendar management for the CEO and support scheduling for the COO (Portland), CCO (Austin), and SVP (Dallas), including cross-time-zone coordination
• Arrange and manage complex domestic and occasional international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Prepare, submit, and reconcile expense reports on behalf of the executive team in a timely and accurate manner
• Screen, draft, and manage executive correspondence including emails, memos, and internal communications
• Coordinate and support preparation for board meetings, leadership offsites, executive team meetings, and company-wide events including agenda creation, logistics, AV/tech setup, catering, and follow-up action tracking
• Conduct research and compile briefing materials, presentations, and reports as directed by leadership
• Manage confidential information with the utmost discretion and professionalism
• Serve as a primary point of contact and liaison between executives and internal/external stakeholders
• Coordinate onboarding logistics and support for new executive-level hires
• Oversee day-to-day operations of the Carrollton headquarters to ensure a well-functioning, professional, and welcoming work environment
• Manage and maintain office supply inventory including printer paper, toner, and general office consumables; proactively reorder as needed
• Stock and maintain the office kitchen and refrigerators, coordinating food and beverage supply ordering
• Serve as the primary vendor relationship manager for office services including janitorial, security, copier/printer maintenance, and building management
• Coordinate with IT for equipment procurement, new employee setup, and basic troubleshooting escalation
• Manage incoming and outgoing mail, courier services, and package handling
• Maintain a clean, organized, and professional office environment at all times
• Assist with facilities-related requests and coordinate with property management as needed
• Support planning and execution of in-office events, team meetings, and employee appreciation activities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive