Executive Assistant
About The Position
The primary purpose of the position is to support the Chair of the Department of Anesthesiology in coordinating and managing various activities within the department. This position manages schedules, meeting arrangements, and travel. The position provides support for special projects and reporting responsibilities as needed. Responsibilities include responding to requests for information and data, managing administrative support for committees and professional meetings, and composing/transcribing/editing correspondence. In partnership with departmental HR representatives, the position coordinates faculty candidate recruitment interviews.
Requirements
- Experience supporting departmental leadership
- Experience managing calendars
- Experience scheduling travel and creating itineraries
- Experience managing communication to faculty and staff
- Experience assisting with scheduling and communication
- Experience coordinating and taking attendance and minutes at meetings
- Experience assisting with faculty recruitment processes
- Experience arranging visits and preparing itineraries
- Experience serving as a liaison between applicants and search committees
- Experience responding to requests for information and data
- Experience managing administrative support for committees and professional meetings
- Experience composing/transcribing/editing correspondence
Responsibilities
- Maintaining calendars, including meetings and lectures
- Scheduling all travel and create itineraries
- Managing verbal and written communication to faculty and staff
- Assisting department leadership with scheduling and communication
- Coordinating and taking attendance and minutes at department faculty and staff meetings
- Providing assistance to the Chair, Associate Chair for Administration, Business Manager, and departmental HR staff in regards to recruitment, appointment, reappointment, promotion and post tenure reviews of faculty and EHRA non-faculty, including onboarding and offboarding
- Arranging visits and prepare itineraries including meals, hotels and transportation
- Serving as a liaison between applicants and the search committee
- Responding to requests for information and data
- Managing administrative support for committees and professional meetings
- Composing/transcribing/editing correspondence
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
