Executive Assistant

CHI St. Alexius Garrison • Ruskin, FL

12d • $22 - $29

About The Position

The Executive Assistant supports the President, VP of Patient Services, and Assistant Administrator of Garrison Memorial and Turtle Lake Hospitals by managing the daily operations of the Administration office. The role enables hospital leaders to focus on strategic leadership and patient care delivery through coordination of complex schedules, high-level communications, and critical administrative workflows. The Executive Assistant prepares accurate reports, facilitates meeting logistics, and serves as a liaison between leadership and stakeholders. The position also provides guidance to administrative support staff and requires exceptional organization, discretion with sensitive information, and professional judgment.

Requirements

• Two years of college education with a background in office support or a business-related field; relevant experience may substitute for education on a year-for-year basis.
• At least four years of high-level administrative secretarial or office coordination experience.
• Computer ability and word-processing skills.
• Excellent oral and written communication skills for regular interaction with management, employees, applicants, and the public.
• Ability to establish and maintain effective working relationships with staff and the public.
• Ability to use independent judgment and perform tasks professionally.
• Ability to maintain a high degree of confidentiality.

Responsibilities

• Execute departmental objectives and research, analyze, evaluate, and recommend improvements to administrative systems and procedures.
• Manage executive calendars, coordinate meetings, secure required materials, and support efficient communication flow.
• Coordinate travel and conference arrangements for assigned executives and accurately track and process associated expenses.
• Maintain master files and prepare timely reports, agendas, and meeting minutes.
• Organize and distribute financial, statistical, and board-related documentation.
• Serve as a primary point of contact for stakeholders, draft correspondence and press releases, and relay policy and program decisions.
• Guide and oversee administrative staff regarding company policy.
• Provide cross-functional backup support to the executive team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree