Executive Assistant

By the Sea Resorts•Panama City Beach, FL

3d•Onsite

About The Position

We are seeking a highly organized, adaptable, and discreet Executive Personal Assistant to support the ownership of a growing hospitality and real estate company. This role is ideal for someone who thrives in a fast-paced environment, maintains a calm and professional demeanor under pressure, and can seamlessly shift priorities as business needs evolve. The right candidate will act as a trusted partner—anticipating needs, managing competing priorities, and ensuring day-to-day operations run smoothly both professionally and personally.

Requirements

Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership
Exceptional organizational and time management skills
Ability to remain calm, professional, and solutions-oriented in a dynamic environment
Strong communication skills (written and verbal)
High level of discretion and confidentiality
Tech-savvy with proficiency in Google Workspace, Microsoft Office, and scheduling tools
Self-starter with the ability to anticipate needs and work independently
Flexibility to accommodate occasional after-hours or urgent requests

Nice To Haves

Highly organized and detail-oriented
Calm, composed, and unflappable under pressure
Adaptable and comfortable with shifting priorities
Resourceful problem-solver
Trustworthy and dependable
Strong sense of urgency without sacrificing quality

Responsibilities

Manage complex calendars, appointments, and scheduling across multiple time zones
Coordinate travel arrangements, itineraries, and accommodations
Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
Assist with real estate and long-term rental coordination as needed
Handle confidential information with the highest level of discretion
Support meeting preparation, including agendas, materials, and follow-ups
Run personal and professional errands and manage day-to-day administrative tasks
Track projects, deadlines, and deliverables to ensure timely execution
Adapt quickly to changing priorities and provide proactive problem-solving