Executive Assistant

Janus Henderson Investors • New York, NY

11d • $85,000 - $100,000 • Hybrid

About The Position

Privacore Capital, an affiliate of Janus Henderson Investors, is hiring an Executive Assistant to support New York-based senior leaders, including the Chief Financial Officer, the Head of U.S. Privacore Sales, and the Head of International Privacore Distribution. The role manages calendars, administrative deliverables, and complex domestic and international travel while coordinating across internal and external stakeholders.

The Executive Assistant also supports the broader Privacore sales team with travel coordination, meeting materials, and sales enablement; processes expense reports; and assists the Privacore Chief of Staff with business-development projects such as roadshows and conferences. Additional duties include providing backup administrative coverage to senior leaders, coordinating office needs across two New York locations, and reviewing the Head of U.S. Sales’ inbox.

The position offers professional growth opportunities and a comprehensive total rewards package for eligible employees. It may be eligible for an annual discretionary bonus funded from the company profit pool. The posted base salary range is $85,000–$100,000. The position is open through November 30, 2026. Janus Henderson describes its working environment as hybrid and welcomes candidates to ask about work flexibility. Employees are expected to comply with the firm’s Investment Advisory Code of Ethics and applicable regulatory requirements and policies.

Requirements

• Strong experience managing calendars for senior executives in a fast-paced environment.
• Ability to support multiple professionals and calendars while balancing competing priorities and time-sensitive requests.
• Experience processing high volumes of expense reports accurately and promptly.
• Ability to review expenses against company Travel & Expense policy and identify missing or incorrect information before approval.
• Experience arranging complex domestic and international travel, including multi-city and multi-leg itineraries.
• Strong attention to detail, organization, and follow-through.
• Ability to prepare detailed agendas and support meeting logistics for senior stakeholders.
• Willingness to adhere to the firm’s Investment Advisory Code of Ethics, including requirements related to personal securities activities and disclosures or certifications concerning past political contributions and activities.
• Ability to understand and comply with applicable regulatory obligations and firm policies.

Nice To Haves

• Experience supporting sales, distribution, investment, or financial services teams.
• Experience coordinating across multiple time zones and with international stakeholders.
• Familiarity with expense management, travel booking, and calendar management tools.
• Ability to anticipate needs, prioritize competing requests, and adapt to changing team support requirements.

Responsibilities

• Manage calendars and administrative deliverables for New York-based leaders, including the Chief Financial Officer, the Head of U.S. Privacore Sales, and the Head of International Privacore Distribution.
• Arrange complex domestic and international travel itineraries and coordinate scheduling across internal and external stakeholders.
• Support the Privacore sales team by coordinating U.S.-based travel, preparing meeting materials, and providing sales enablement support.
• Process expense reports for the CFO and Privacore sales team accurately and promptly, ensuring submissions are complete and ready for approval.
• Support the Privacore Chief of Staff with business-development project management, including roadshow and conference planning, scheduling, and materials management.
• Provide backup administrative coverage, as needed, to other senior leaders, including C-suite executives.
• Coordinate office needs across Janus Henderson’s two New York locations, including supplies, guest reservations, office reservations, and liaison with building management.
• Review and manage the Head of U.S. Sales’ inbox, escalating or responding to communications as appropriate and serving as a proxy when required.

Benefits

• Generous holiday policies.
• Paid volunteer time.
• Professional development courses.
• Tuition and qualification reimbursement.
• Maternal and paternal leave benefits and family services.
• Mentoring, leadership development programs, regular training, career development services, and continuing education courses.
• Competitive compensation, pension/retirement plans, and health, wellbeing, and lifestyle benefits for eligible employees.
• Potential eligibility for an annual discretionary bonus award from the profit pool.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed