Executive Assistant

Hermeus•Los Angeles, CA

114d•$95,000 - $125,000•Hybrid

About The Position

Hermeus is a venture-backed defense aviation company focused on rapid iterative prototyping and developing high-speed aircraft and systems. The Executive Assistant will manage the time demands of a small group of senior executives, owning their calendars and helping them determine when, where, and how to execute their duties. The role works closely with senior leaders and cross-functional teams and helps establish processes and standards for future executive assistant hires. The position requires onsite work in Los Angeles at least two days per week as needed by leadership, with travel to Los Angeles, Atlanta, or Washington, D.C. as needed. The role supports external guests and meetings, executive travel, and expense reporting. The hired individual will have access to information and items subject to U.S. export controls and must be a U.S. person as defined by applicable regulations or otherwise eligible for deemed export licensing.

Requirements

At least 4 years of administrative experience supporting senior-level executives in a fast-paced environment.
Excellent written, verbal, and interpersonal communication skills, with the ability to interface professionally with senior executives, clients, employees, and business associates.
Strong organizational and time-management skills, including multitasking and collaborating across multiple people and priorities while delivering high-quality work and follow-through.
Ability to work onsite in Los Angeles at least two days per week as needed by leadership.
Curiosity and desire to understand company goals.
Ability to adapt quickly as new context emerges and collaborate effectively in a dynamic team environment.
Demonstrated discretion in handling confidential and sensitive information.
Excellent attention to detail and accuracy.
Strong Microsoft Office Suite skills and proficiency scheduling meetings across multiple time zones.
Experience planning and booking international travel and handling executive monthly expense reports.
Must be a U.S. person as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing.

Nice To Haves

Experience with CRM systems, Slack, Confluence, or Ramp.
Experience working in a tech startup.
Experience supporting teams in a highly collaborative environment.
Experience coordinating executive-level meetings requiring security clearance.
Experience supporting engineering or product teams.

Responsibilities

Manage daily calendars for approximately two to three senior executives.
Respond to internal and external meeting requests.
Arrange travel, accommodations, itineraries, and related correspondence as needed.
Serve as the point of contact for external guests and ensure a hospitable experience.
Plan and host external meetings in partnership with event organizers and internal stakeholders.
Collaboratively develop processes and standards, establishing a standard for future Executive Assistant hires at Hermeus.
Work cross-functionally with administrative and operations team members to support seamless office communication.
Travel to Los Angeles, Atlanta, or Washington, D.C. as needed and work across different environments or schedules.