Executive Assistant

DSV • Auburn Hills, MI

10h • Onsite

About The Position

The Executive Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude. The candidate will manage projects assigned by the Vice President along with aiding the Senior Management team on consolidating reporting. Projects may include updating and editing of both Excel and Powerpoint documentation to support divisional needs. The candidate will take the lead on management of the office and needed improvements to enhance the productivity of the team and present a professional environment to employees and visitors.

Requirements

• 5-7 years of project management, administration experience
• Data entry experience
• Experience managing multiple projects, deadlines and team that does directly report to candidate
• Working knowledge of general office equipment
• Excellent organization and computer skills
• Attention to detail
• Desire to be proactive and create a positive experience for others
• The ability to work to deadlines, frequent changes and new priorities is key to this role.
• Possessing good communications skills, and ability to work in a team environment
• Proficient in use of Microsoft applications.
• Excellent written and verbal communication skills
• Able to complete complex administrative tasks with minimal supervision
• Comfortable with routinely shifting demands
• High degree of attention to detail

Nice To Haves

• Bachelor’s degree in Business Administration preferred.
• PowerPoint and Excel experience preferred.

Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
• Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly
• Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore.
• Check invoice portal and maintain follow ups on outstanding invoices with operators
• Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations
• Follow up on meeting tasks and completion
• Creation, update and editing of documentation
• Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team
• Organize and prepare meeting schedules for various departments

Benefits

• Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive