Executive Assistant

Hard Rock Hotel & Casino Ottawa•Las Vegas, NV

1d•Onsite

About The Position

Coming soon to the Las Vegas Strip, Hard Rock Las Vegas will be a fully integrated luxury resort offering world-class hospitality, gaming, dining, entertainment and retail. Positioned on the 50-yard line of the Strip, the resort will feature a nearly 700 ft. guitar-shaped hotel that will change the Las Vegas skyline. The finished complex will feature over 3,700 hotel rooms, approximately 175,000 square feet of gaming space, two spas, multiple pools, live entertainment venues and dozens of restaurants, lounges and retail outlets. The Executive Assistant, reporting to the executive management team, holds a key position in assisting our executive team and maintaining the seamless flow of daily activities. This function is fundamental in office management and executive team coordination of meetings, oversees executive duties and safeguards confidential information, all while fostering effective communication within the organization and with external customers. By offering reliable and world-class administrative aid, you will make a significant impact on the efficiency and triumph of our ambitious team.

Requirements

Bachelor's Degree or equivalent experience required along with three (3) years of similar experience or an equivalent combination of education and experience.
Proven experience in an executive assistant role, gaming industry and property opening experience strongly preferred.
Strong problem-solving abilities and the capacity to handle varied situations with limited standardization.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Proficiency in writing reports, business correspondence, and procedure manuals.
Effective presentation skills and the ability to respond to questions from executives, clients, and the general public.
Proficiency in interpreting data and calculating figures and amounts such as discounts, interest, commissions, percentages, etc.
Proficiency in MS Office to include Word, Excel and PowerPoint required, as well as overall proficiency in the use of the Internet and digital technology.
Ability to maintain strict confidentiality of all data and information.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships across the organization.
High energy with effective and influential people skills.
Positive attitude and the desire to motivate others.
Ability to prioritize and work on several projects simultaneously should pose a challenge without being overwhelming.
Strong communication and listening skills and excellent speaking, reading, and writing ability.
Strong command of software applications, especially Microsoft Office (Word, Excel, PowerPoint) and hotel-specific platforms.
Ability to effectively deal with internal and external customers and staff, some of whom will require high levels of patience, tact, and diplomacy.
Be flexible to work varying shifts and time schedules as business needs dictate.

Nice To Haves

gaming industry and property opening experience strongly preferred

Responsibilities

Assisting with executive tasks such as managing calendars, scheduling meetings, and coordinating travel arrangements.
Preparing reports, presentations, and executive-level documents with outstanding quality and adherence to deadlines.
Collaborating with internal and external collaborators, offering information and support as required.
Processing incoming communications, including emails, phone calls, and mail, ensuring timely responses.
Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.
Resolves guest requests, questions and complaints frequently requiring analysis of situations to determine best use of resources.
Serves as liaison between the guest and various departments.
Establishes, maintains and, when necessary, revises department filing system.
Records Minutes of staff meetings; distributes to appropriate personnel.
Conducting research and collecting data to support executive decision-making processes.
Prioritizing and coordinating executive-level events, conferences, and meetings.
Providing input into the overall organization and efficiency of the executive office space.
Maintain confidentiality and manage sensitive information—including HR matters, legal issues, and proprietary information—with extreme discretion and professionalism.