Executive Assistant

'' • Oakbrook Terrace, IL

8d • $52,600 - $70,200 • Hybrid

About The Position

McCain Foods is seeking a highly organized, proactive, and experienced Executive Assistant to provide direct support to the Chief Innovation & Marketing Officer (CIMO). Based in Oakbrook, Illinois, the role reports to the CIMO and acts as a trusted partner, helping manage priorities, commitments, and daily operations in a fast-paced global organization. The Executive Assistant supports executive effectiveness through calendar management, travel coordination, stakeholder engagement, and leadership team support, and may also support an additional senior executive as needed.

The role is part of the Global Innovation & Marketing organization and contributes to the effectiveness of its broader leadership team. It works closely with senior leaders, Executive Assistants, and cross-functional stakeholders across regions and functions to support coordination, communication, and execution of business priorities. Most office-based roles follow a hybrid model, with the option to work remotely two days a week; exceptions may apply depending on role and location.

Requirements

• Significant experience providing executive support to senior leaders in a complex, fast-paced organization.
• Demonstrated success managing highly complex calendars, international travel arrangements, and executive-level meetings.
• Exceptional organizational, planning, and prioritization skills, including the ability to manage multiple competing demands.
• Strong interpersonal and communication skills, with confidence engaging stakeholders at all levels of the organization.
• Ability to exercise sound judgment, discretion, and professionalism when handling confidential information.
• Proactive, solutions-oriented approach; ability to anticipate needs and work independently.
• Strong attention to detail and commitment to high-quality execution.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.

Nice To Haves

• Experience working within a global organization and coordinating across multiple time zones is strongly preferred.
• Experience utilizing AI-enabled tools and technologies is considered an asset.

Responsibilities

• Manage a highly complex and dynamic executive calendar, prioritizing meetings and commitments in alignment with business objectives.
• Coordinate meetings across functions, geographies, and time zones, and proactively resolve scheduling conflicts.
• Prepare the CIMO for meetings and key engagements by coordinating agendas, materials, and background information.
• Serve as a primary point of contact between the CIMO and internal and external stakeholders.
• Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Adapt to changing travel schedules and business priorities.
• Organize and support leadership meetings, offsites, town halls, and other high-profile events.
• Process expense reports and administrative documentation accurately and efficiently.
• Coordinate meetings, logistics, and follow-up activities for the Innovation & Marketing Leadership Team.
• Track key actions, commitments, and deliverables to support timely execution.
• Partner with Executive Assistants, senior leaders, and stakeholders across the organization to facilitate communication and coordination.
• Support onboarding activities and logistics for senior leaders and key visitors.
• Handle confidential and sensitive information with discretion and professionalism.
• Identify opportunities to improve efficiency, executive effectiveness, and team processes.
• Provide executive support to an additional senior leader as required.

Benefits

• Health coverage, including medical, dental, vision, and prescription drug coverage.
• Retirement savings benefits.
• Leave support, including medical, family, and bereavement leave.
• Vacation and holidays.
• Company-supported volunteering time.
• Mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed