Executive Assistant

MedElite Group•Hollywood, FL

About The Position

MedElite is seeking a detail-oriented and proactive Executive Assistant to support its healthcare leadership team. The role is open to candidates based in Hollywood, Florida, or Brooklyn, New York, and is suited to someone with 3–5 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks. The position reports to the Chief of Staff. MedElite has worked since 2011 to improve care in skilled nursing and long-term care facilities nationwide. It uses a data-driven “treat in place” model and a network of advanced practice providers and specialty clinicians to deliver proactive care at residents’ bedsides. The Executive Assistant coordinates meetings and calendars, tracks follow-up items, prepares materials, manages sensitive documents and correspondence, and supports communication between departments, providers, and external stakeholders. The role also provides general administrative support and assists with special projects.

Requirements

3–5 years of experience in an administrative, coordinator, or support role; healthcare experience is preferred.
Exceptional organizational skills and attention to detail.
Strong time-management skills and the ability to handle multiple priorities and meet deadlines.
Proficiency in Google Workspace and/or Microsoft Office Suite, especially Google Calendar, Docs/Word, and Sheets/Excel.
Excellent written and verbal communication skills.
Discretion and professionalism when handling confidential information.
A self-starter with a positive attitude and a strong sense of follow-through.

Nice To Haves

Prior experience supporting executive leadership.
Familiarity with EMR systems and HIPAA compliance.
Experience using project management or task-tracking tools such as Asana.

Responsibilities

Coordinate complex internal and external meetings with providers, administrative staff, and partner organizations.
Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups.
Track meeting action items and deadlines to support follow-through and accountability.
Support the preparation of meeting materials and presentations.
Maintain organized filing systems for sensitive documents and correspondence.
Draft and format emails, memos, and communications for internal and external stakeholders.
Serve as a liaison between departments and providers to streamline coordination and communication.
Provide general administrative support, including data entry, document management, and special projects.