Executive Assistant

HarbourVest Partners • Boston, MA

9d • Hybrid

About The Position

HarbourVest is seeking a motivated Executive Assistant to support its Infrastructure and Real Assets Investment Team with a broad range of administrative tasks. The role coordinates team activity, records deal and client updates, and contributes to ad hoc projects. It is a hybrid work arrangement, with 18 remote workdays per quarter available at the employee’s discretion subject to manager approval. The position is non-exempt and eligible for overtime.

The ideal candidate is an excellent written and verbal communicator, committed to excellence and detail, a team player, and able to balance and prioritize multiple responsibilities. HarbourVest describes its culture as collaborative and inclusive, with an open-door environment that values diversity and innovative thinking.

Requirements

• Ability to communicate efficiently with all levels of management, internally and externally.
• Excellent organization and time-management skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with Salesforce and ability to learn internal systems.
• 5–8 years of administrative support experience.

Nice To Haves

• Financial Services experience is preferred.

Responsibilities

• Support team operations, including meeting planning and document coordination.
• Log client updates and fund-related activity and communications in Salesforce.
• Track new deals, GP engagement, and meetings in the Deal Cloud platform.
• Prepare monthly expense reimbursement reports.
• Coordinate travel arrangements and keep calendars up to date.
• Contribute to ad hoc projects and perform other responsibilities as required.

Benefits

• Discretionary annual bonus based on individual and overall firm performance.
• Potential participation in long-term reward programs, typically for more senior-level roles.
• Comprehensive total rewards package that may include retirement contributions, health insurance, income protection, paid time off and leave benefits, and well-being programs.
• Overtime pay eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed