Executive Assistant

Citizens National Bank•Meridian, MS

11d•Onsite

About The Position

The Executive Assistant is responsible for managing the day to day operation of the Executive Suite, managing calendars and tasks assigned by the President, Chief Financial Officer and Chief Operating Officer, preparing meeting materials and minutes for various meetings, preparing administrative reports, handling sensitive customer issues and providing back-up support for the CEO Executive Assistant.

Requirements

Bachelor’s degree or equivalent experience.
Generalist background with broad knowledge of organizational planning.
Exceptional administrative skills.
Three to five years’ administrative assistance experience.
Superior interpersonal abilities.
Excellent organizational skills.
Ability to effectively manage multiple tasks and projects.
Exceptional verbal/written communication skills.
Advocate of team concept.
Ability to establish credibility and be decisive while recognizing and supporting the organization’s prefernces and priorities
Results-oriented with ability to balance other business considerations.
Proven customer service skills.
Technological-based skills consistent with the related area.
Ability to manage confidential information.

Responsibilities

Understand the Bank’s vision, organizational structure, employee handbook, bank security, policies and procedures and standards of conduct.
Under limited supervision, perform various administrative services of a complex, technical or specialized nature.
Gather information, prepare reports for informational budgetary and planning purposes.
Monitor expense reports.
Handle complex and/or sensitive inquiries/information.
Answer telephone calls and sets proper priority for distribution.
May administer staff programs with assistance from high level staff.
Perform complex secretarial and administrative duties for executive and staff.
Coordinate and plan management events.
Direct the preparation and maintenance of reports as necessary to carry out functions of the area.
Prepare periodic reports to senior/executive management as necessary or requested.
Schedule appointments, take and relay messages, gather and provide information as requested.
Compose, edit and prepare business correspondence.
Assist in researching information, compiling data, and handling a variety of projects efficiently.
Assist bank personnel efficiently, effectively and tactfully.
Assist other Bank Executives as needed, i.e. special projects, etc.
Develops and produces a variety of reports including but not limited to management reports.
Attend community functions to represent the Bank.
Performs other duties as assigned.
Cross-train with CEO Executive Assistant to ensure department stability.