Executive Assistant

WPP • Atlanta, GA

11d • Hybrid

About The Position

WPP Open X is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative and operational support to senior executives. The role supports smooth executive operations in a fast-paced, demanding environment and requires flexibility, composure, sound judgment, meticulous attention to detail, strong communication, professionalism, and confidentiality.

This office-based position is primarily based at WPP's Sea Containers House in London, with an expected in-office presence of at least 3–4 days per week. WPP also describes its work arrangement as hybrid, with teams generally in the office around four days a week.

WPP Open X is a bespoke agency model created exclusively for The Coca-Cola Company, bringing together talent and capabilities from across the WPP network. The Executive Assistant will support senior executives within this collaborative global team and help coordinate work with clients, internal teams, and partners.

Requirements

• Demonstrable experience in a similar high-level Executive Assistant support role.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Exceptional calendar management, multitasking, prioritization, and organizational skills, with meticulous attention to detail.
• Confident, articulate, and professional communication skills, including the ability to engage and influence people at all levels.
• Ability to build and maintain working relationships with diverse stakeholders, including The Coca-Cola Company clients and teams across WPP Open X and the broader WPP network.
• Understanding of the organizational ecosystem to facilitate collaboration.
• Solutions-oriented problem-solving skills, foresight, and ability to anticipate needs and resolve issues accurately.
• High degree of professionalism, responsibility, and reliability, with an absolute commitment to confidentiality.
• Flexibility, a positive can-do attitude, and ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

• Experience in a dynamic creative or agency environment.

Responsibilities

• Provide high-level administrative support to WPP Open X executives, ensuring schedules and operations run smoothly.
• Manage complex executive calendars proactively, optimizing schedules and anticipating demands.
• Arrange domestic and international travel, including logistics and visa procurement.
• Identify opportunities to develop and optimize internal administrative processes to improve team efficiency and productivity.
• Manage executive expense reporting accurately and in accordance with company policies.
• Track ongoing tasks, provide regular progress updates, and communicate timelines to relevant stakeholders.
• Prepare, edit, and format documents, reports, and presentations to a high standard, often under tight deadlines.
• Organize and compile briefing materials for internal meetings, client presentations, external conferences, and speaking engagements.
• Coordinate and execute events, including industry gatherings, internal team meetings, offsite sessions, private dinners, and corporate hospitality, from planning through post-event follow-up.

Benefits

• Competitive benefits package; details are available through WPP's benefits website.
• Opportunity to work with passionate, inspired people and contribute to extraordinary work.
• Opportunity to create, influence, and complete projects at a scale described as unparalleled in the industry.
• Challenging and stimulating work with a group of creative problem solvers.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed