Executive Assistant

Community Health Systems Professional Services Corporation•Enterprise, AL

15d

About The Position

The Executive Assistant provides comprehensive administrative support to department leaders, helping manage clerical, operational, and business-related tasks efficiently. The role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. Acting as a liaison between leadership, staff, and external stakeholders, the Executive Assistant contributes to operational excellence and positive working relationships.

Requirements

3–5 years of administrative or executive support experience required.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Excellent organizational and time management skills with attention to detail.
Effective verbal and written communication skills, including the ability to draft professional documents and reports.
Ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
Problem-solving skills, including the ability to prioritize tasks and manage competing demands.

Nice To Haves

Associate degree in Business Administration, Healthcare Administration, or a related field preferred.
Experience in a healthcare or facility setting preferred.

Responsibilities

Manage calendars, schedule meetings, and coordinate travel arrangements for department leaders.
Organize and prepare for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
Maintain organized systems for documentation, correspondence, and departmental records.
Screen and route incoming calls and visitors, ensuring inquiries are addressed appropriately.
Compile and organize data for reports, presentations, and decision-making.
Coordinate office supplies, inventory, and other operational needs to ensure smooth workflow.
Support policy and procedural updates, including communicating changes to staff.
Handle confidential and sensitive information with discretion and professionalism.
Serve as a liaison between department leaders, staff, and external stakeholders to foster effective communication.
Perform other duties as assigned.
Maintain regular and reliable attendance.
Comply with all policies and standards.