Executive Assistant

Ocean Spray • Lakeville, MA

3d • Hybrid

About The Position

Ocean Spray is looking for a new Executive Assistant to join our team! We are seeking an experienced, highly organized individual to provide dedicated, high‑level support to two senior leaders with global responsibilities. This role is critical to enabling seamless global operations and requires a proven ability to manage complex international travel, multi‑time‑zone calendaring, and global meetings with precision and discretion. The ideal candidate is proactive, calm under pressure, and adept at anticipating needs in a fast‑paced, globally connected environment. This role serves as a trusted partner and gatekeeper, operating with the highest level of integrity, confidentiality, and professionalism.

Requirements

• 3 –5+ years supporting senior executives in a complex organization.
• Proven experience managing international travel and visas (required).
• Exceptional organizational skills and attention to detail.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Demonstrated discretion, diplomacy, and sound judgment.
• High school diploma, additional education is a plus.
• Bachelor's or University Degree (Required)
• At least 3 Years of Experience

Responsibilities

• Serve as a trusted business partner and gatekeeper for two senior executives.
• Anticipate needs, prioritize competing demands, and proactively resolve issues.
• Handle sensitive matters with the highest level of confidentiality and professionalism.
• Proactively manage complex calendars across multiple time zones.
• Schedule virtual and in‑person meetings; confirm attendee availability and correct time‑zone alignment.
• For select meetings, prepare and distribute agendas and materials in advance; track follow‑ups and next steps.
• Support leadership and staff meetings as needed.
• Independently plan and manage domestic travel, including flights, hotels, ground transportation, and logistics.
• Liaise with regional teams to ensure smooth logistics within the country of travel including handovers for international travel, including flights, hotels, ground transportation, and logistics.
• Manage visas, passport renewals, and international travel requirements.
• Respond quickly and effectively to itinerary changes and travel disruptions.
• Submit and track expense reports; proactively collect receipts and ensure policy compliance.
• Leverage corporate travel and expense platforms and identify opportunities for improved efficiency.
• Plan and execute department events, offsites, and onsite meetings.
• Support onboarding for new leaders /direct reports (access, equipment, orientation).
• Monitor invoices and partner with Finance to ensure timely processing.
• Contribute to process improvements and support special projects as needed.

Benefits

• Complete insurance package on Day-1 that includes a plethora of health and wellness programs
• Health, Dental and Vision insurance
• Health savings account
• Flexible spending account
• Life and accident insurance
• Employee assistance program
• Telehealth services
• 1:1 health coaching
• 401(k) with up to 6% Company matching; additional potential discretionary match at year-end
• Short-Term Incentive/Performance bonuses
• Vacation pay, up to three weeks of time (pro-rated for your first year of employment)
• Holiday pay for 12 holidays
• Career development and growth opportunities
• Tuition/Education assistance programs
• Access to LinkedIn Learning
• Scholarship programs for children of employees
• Parental leave
• Bright Horizons Family Solutions – Back-up care, tutoring, etc.
• Adoption assistance
• Bereavement leave
• Up to $300 fitness reimbursement
• Up to $300 massage reimbursement
• Employee appreciation events
• Employee discounts
• Charitable giving

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 101-250 employees