Executive Assistant

VASA Fitness • CO Corporate Office, CO

6d • Onsite

About The Position

The Executive Assistant to the Chief Operations Officer and Chief Growth Officer serves as a strategic partner and trusted extension of the executive leadership team. The role maximizes both executives’ effectiveness by managing priorities, protecting time, and ensuring smooth day-to-day operations. It operates with autonomy, judgment, and discretion, acting as a gatekeeper, facilitator, and organizational connector. The Executive Assistant promotes leadership alignment, anticipates needs, and helps executives focus on high-impact opportunities.

The role coordinates executive communications and leadership routines; prepares executives for meetings, board-related engagements, and financial reviews; and tracks decisions and follow-up actions. It also manages complex domestic travel, executive events and offsites, sensitive information, presentations, and meeting materials.

The primary work setting is a fitness facility and office, with possible temperature variations and ambient noise from conversations and gym equipment. The position requires regular attendance during scheduled business hours and includes sitting, standing, walking, talking, and the ability to lift, push, pull, and move at least 30 pounds.

Requirements

• At least 5 years of experience supporting C-level or senior executives in a fast-paced organization.
• Ability to exercise discretion, sound judgment, and autonomy.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proven ability to manage competing priorities at the executive level.
• Ability to lift, push, pull, and move at least 30 pounds.
• Ability to work regularly scheduled shifts during business hours; attendance is an essential duty.

Nice To Haves

• Experience supporting multiple executives simultaneously.
• Bachelor’s degree preferred.

Responsibilities

• Serve as a strategic partner to the COO and CGO, helping prioritize their time, focus, and energy against business objectives.
• Manage and optimize the executives’ complex, dynamic calendars, aligning schedules and minimizing conflicts.
• Evaluate meeting requests and make informed scheduling trade-offs while managing competing priorities.
• Anticipate needs and remove friction from day-to-day workflows.
• Coordinate communication between the COO, CGO, and senior leadership team, including timely updates and follow-ups.
• Draft and refine high-level communications on behalf of the executives.
• Represent executives in meetings when appropriate, capture insights, and ensure follow-through.
• Prepare executive meetings, leadership sessions, board-related engagements, and finance-related meetings; provide relevant context, materials, and talking points.
• Capture meeting notes, decisions, and action items and support accountability and follow-through.
• Help maintain consistent leadership and financial operating rhythms.
• Coordinate complex domestic travel, including flights, accommodations, ground transportation, itineraries, and contingency planning.
• Prepare travel briefs with schedules, contacts, meeting context, and logistics.
• Manage executive-level events, offsites, board meetings, and key external engagements.
• Handle sensitive and confidential information professionally.
• Prepare presentations and materials for leadership meetings, board discussions, and financial reviews.

Benefits

• Two complimentary gym memberships, one for the employee and one to give away.
• 401(k) options.
• Additional benefit packages available to employees working 30 or more hours per week.
• For salaried employees: flexible vacation plan, paid holidays, paid parental leave, and health, dental, and vision benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed