Executive Assistant

Raw Nutrition•Stuart, FL

15d•$65,000 - $75,000•Hybrid

About The Position

RAW Nutrition is hiring an Executive Assistant to support the Chief of Staff and assist the Senior Executive Assistant at its headquarters in Stuart, Florida. Reporting to the Senior Executive Assistant, the role coordinates executive travel, plans events, handles business and executive errands, and maintains the executive office environment, while also providing direct support to the Chief of Staff. The company seeks someone who anticipates needs, takes ownership, follows through reliably, and communicates politely but firmly to protect company resources. The position follows a hybrid schedule: in the office Tuesday through Thursday and remote Monday and Friday, with flexibility to work in the office on remote days as needed. Regular hours are 9:30 AM to 5:30 PM, with occasional extended hours and occasional communication outside regular hours, especially around travel and events. Reliable personal transportation is required for errands and careful transport of items.

Requirements

Methodical organization and strong time management while managing several competing priorities.
Clear, professional written and verbal communication.
Ability to take direction from the Senior Executive Assistant and Chief of Staff while taking initiative and owning outcomes.
Ability to anticipate needs and act proactively.
Ability to solve problems calmly when plans change.
Professional judgment and willingness to push back respectfully when doing so can save the company money.
Reliability and consistent follow-through.
Reliable personal transportation for errands and careful transport of items.

Nice To Haves

Familiarity with booking business travel.

Responsibilities

Book and manage flights, hotels, ground transportation, and itineraries for the Chief of Staff, and assist the Senior Executive Assistant with executive travel.
Adjust travel plans promptly when schedules change.
Compare options and negotiate fares, fees, and rates to reduce travel spending.
Plan and run company and executive events with the Senior Executive Assistant, from internal meetings to larger gatherings.
Manage event vendors, venues, catering, budgets, and day-of logistics.
Run business and executive errands, including pickups, drop-offs, and deliveries.
Carefully transport fragile, valuable, or time-sensitive items.
Keep snacks, drinks, and food stocked and fresh for the executive office.
Prepare for meetings by setting up rooms, arranging refreshments, and ensuring materials are ready.
Keep executive spaces tidy, organized, and ready for guests.
Support the Chief of Staff directly and assist the Senior Executive Assistant.